Administrative Assistant

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Administrative Assistant at Advocates

The Administrative Assistant is responsible for performing all administrative and daily office functions for the Facilities department. This position provides administrative support to all team members.dto and has reporting functions across the department. Ideal candidates will.binary experience in residential real estate, maintenance and work order fulfillment.

High School Diploma/GED

• Handles voicemail and e‑mail forwarded from direct managers; reads and routes incoming mail; performs clerical duties for the department, such as typing, filing, answering phones, copying, faxing, and mailing.
• Maintains Facilities databases, scans documents, assigns work orders to field staff, tracks completion of work, and communicates work status updates to partner service and support departments.
• Processes all invoices; tracks costs and maintains copies of invoices and check requests.
• Tracks, monitors, and orders all department supplies and equipment (cell phones, tablets, computers, etc.) and arranges for repair and replacement as needed.
• Assists with agency vehicle fleet management to ensure maintenance is performed.
• Attends and actively participates in supervision and staff meetings.
• Ensures that clients are treated with dignity and respect in accordance with Advocates’ Human Rights policies and the Advocates Way Philosophy.
• Performs all duties in accordance with the agency’s policies and procedures.

• High school diploma or GED and 1–2 years experience in an administrative assistant role.
• Ability to multi‑task and work in a fast‑paced environment.
• Highly organized with strong attention to detail and accuracy.
• Must be able to perform each essential duty satisfactorily.
• Experience with database entry, maintenance and report production.
• Highly proficient with Microsoft Word, Excel, and Outlook.
• Ability to use office equipment such as scanner, digital camera
  
  COLUMN, copier, printer and fax.
• Maintains a professional, pleasant, and helpful demeanor at all times.
• Holds a valid driver’s license, has access to an operational and insured vehicle, and is willing to use it for work‑related tasks as requested.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industry: Non‑profit Organizations

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnership status, age, national origin, socioeconomic status, religion, ability, culture, and experience.