AP Coordinator

The Accounts Payable (AP) Coordinator is responsible for overseeing the day-to-day operations of the Accounts Payable department, including supervision of three AP Clerks. This role ensures the accuracy, timeliness, and integrity of the organization’s payables process, including check runs, reconciliations, and cash management activities.

Supervise, support, and mentor three Accounts Payable Clerks

Monitor workload distribution to ensure timely processing of invoices and payments

Review and verify reconciliations prepared by AP staff

Provide coaching, guidance, and performance feedback

Report regularly to the Controller on team progress and departmental performance

Oversee and manage the full-cycle accounts payable process

Supervise and review check runs and electronic payment processing

Ensure proper approval workflows and authorization controls are followed

Verify accuracy of coding and account allocations

Maintain compliance with internal controls and accounting policies

Monitor payment schedules to support appropriate cash flow management

Assist in maintaining strong financial controls related to payables

Investigate and resolve high-level vendor inquiries and discrepancies

Serve as the escalation point for complex AP issues

Maintain professional and effective vendor relationships

Assist the Controller with special projects and departmental initiatives

Support month-end and year-end closing activities as needed

Contribute to process improvement and system optimization efforts

Required:

3+ years of Accounts Payable experience

Prior experience supervising or directly managing staff

Experience working with one or more major ERP systems

Strong verbal and written communication skills

Strong organizational and problem-solving abilities