Specialist, Payroll & Benefits

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Full Time Professional Fountain Valley, CA, US

7 days ago Requisition

Salary Range: $70,300.00 To $80,000.00 Annually

The Payroll & Benefits Specialist is responsible for managing all Payroll & Benefit activities for the Company. Payroll activities include: managing and executing a bi-weekly multi-state corporate payroll (2 EINs) for 140 employees and a semi-monthly Canadian payroll for 7 employees. Benefit activities include: managing employee benefit plans, new hire benefit orientation, benefit audits, and processing monthly benefit invoices.

• Responsible for audit, reconciliation and balancing of all payrolls.
  • Ensures data integrity with employee record changes and new hire setups in ADP.
  • Setup of new state and local taxation coordination.
  • Audits/manages related deductions/earnings for all employees to include benefit deductions, tax levies, child support, garnishments, bonuses, taxes, etc.
  • Audits every payroll to ensure accuracy
  • Primary contact for all questions regarding employee pay
• Works with Accounting on all accrual and financial closes to supply any reporting payroll data needed.
• Write complex reports in ADP.
• Investigate, analyze and respond timely and accurately to tax inquiries and audits from both internal customers and external agencies.
• Manage time & attendance system to include setting up new users, auditing punches, ensuring compliance with state/federal laws and corporate policy, and training new users/managers.
• Respond in a timely manner to questions that may require research concerning previous benefit plans or payroll deductions.
• Interpret payroll tax regulatory requirements. Evaluate current payroll and audit and reporting processes and recommend improvements or efficiencies that can be implemented.
• Work with Workers’ Compensation insurance carrier on annual audit.
• Partner with HR Generalist to ensure data integrity, proper benefit deductions, onboarding & offboarding coordination, etc.
• Process all required government reports concerning payroll, taxes, EEO-1.
• Administer benefit programs such as medical, dental, vision, life, STD, LTD.
• Respond promptly to employees’ ongoing benefit questions/issues.
• Monitor employer-carrier feeds to ensure data accuracy.
• Facilitate benefit enrollment for new hires and qualifying events. Deliver new hire benefit orientation.
• Manage Open Enrollment process & communications.
• Take lead on all wellness-related programs.
• On a monthly basis, prepare/audit benefit bills and process invoices for payment.
• Assist in managing the 401(k) Plan. This includes export/import interfaces and funding, employee contributions, loan payments, legal compliance and yearly governmental reporting requirements, document review/distribution and new enrollment orientation/communication.
• Promote participation in 401(k) to include scheduling quarterly training/lunch and learns for employees.
• Other duties as assigned.

• This is a full-time position
• Typical work hours and days are Monday – Friday, 8:30 a.m. to 5:00 p.m.
• This position is based out of the Fountain Valley, CA office
• No travel is expected for this position.
• This position requires in-office attendance 5 days per week.

• 5-7 years’ experience in a related role with multi-state/location employees.
• Canadian payroll/benefits experience highly desired but not required.
• Must have recent experience processing payroll in ADP.
• Prefer current APA Certification.
• Bachelor’s degree or equivalent work experience.
• Advanced Microsoft Excel skills (ability to write complex formulas, pivot tables, etc.).
• Must be able to successfully pass a background check (credit, criminal, SSN).
• The ideal candidate will have a professional demeanor, analytical, and an excellent communicator, both written & verbal.
• Ability to maintain a high level of confidentiality.
• Flexibility and resilience.

Candidate must be able to successfully perform the essential functions of this job with ability to: be in a…