Senior Manager, Exhibit & Congress Planning

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

We are currently seeking a dynamic, highly motivated, and experienced Senior Manager, Exhibit & Congress Planning. The Senior Manager, Exhibit & Congress Planning will lead the strategy and implementation of US Commercial Congresses and other type of engagements. The position will collaborate with various cross functional partners to ensure meeting objectives, messaging and outcomes are clearly defined and measurable along with ensuring flawless logistical execution.

Essential Duties and Responsibilities

Strong leadership skills with an ability to set a vision, to lead change, and mentor other employees on strategic planning and all aspects of event management to include logistics, project, and program management.

Collaborate with cross-functional partners to ensure timely decisions and alignment, ensuring congress strategy and objectives are met.

Successfully partner with Legal, Business Conduct, Finance, and other cross functional partners to ensure all congress engagements are compliant according to pharma guidelines.

Lead the planning and coordination of commercial events at congresses encompassing exhibits, sponsor ships, ancillary meetings, advisory boards, etc.

Implement congress strategy, recommending platforms and building systems, defining measures of success, and recommending appropriate congresses to execute in person or virtually to meet business objectives and ensure business fiscal responsibility.

Communicate with Commercial Leadership and business partners to ensure congress strategy and objectives are clearly defined and logistics are planned accordingly.

Collaborates with the businesses on the development of congress plans, communications, and execution of programs.

Own the management of external congress planning agencies and vendors. To include defining scope and service level agreements (SLA), vendor Identification, selection, onboarding, and performance management.

Establish timelines and enforce deadlines to ensure efficient planning and execution.

Create and analyze attendee feedback surveys and lead post-program debriefs to improve the congress experience.

Evaluate process standard operating procedures and recommend improvements to ensure the highest level of operational efficiency for the department.

Responsible for forecasting, negotiating, and reconciling all congress related expenses at the event level and within respective workstream.

Foster strong working relationship with relevant industry professional organizations to maintain industry standards for Gilead Sciences.

Core Competencies

Highly organized, proactively identifies and surfaces conflicting resourcing priorities.

Strong leadership skills with the ability to separate facts from assumptions and false inferences, synthesizes multiple data sets and arrives at conclusions to highly complex problems where little precedent may exist.

Must have a strong executive presence with ability to command respect through exercise of sound…