Project Manager - III

Our Client, a Biopharmaceutical company, is looking for a Project Manager - III
* for their Foster City, CA location.

• Financial & Contracting Operations
• Manage CE Ops financial processes, including:
• Monthly accruals (2nd and 3rd month of each quarter)
• CE Ops monthly finance reporting
• Tracking vendor invoices and purchase order (PO) status
• Speaker Program & Venue Review Operations
• Manage the end-to-end Venue Review process for Speaker Programs, including:
• Reviewing and triaging new venue submissions via Smartsheet
• Applying compliance and business rule criteria
• Updating the Approved and Do-Not-Use venue lists
• Requesting updates in Centris and informing IQVIA of changes
• Utilize pre-defined communication templates to send venue approval/denial notifications to field teams.
• Partner with Compliance to maintain business rule alignment.
• Recommend improvements to streamline venue review workflows.
• Advisory Board & Consulting Operations Support
• Support HCP contracting workflows (process management and contract execution steps).
• Manage advisory board financial reporting and accrual email submissions to FP&A.
• Maintain trackers for Advisory Board and Consulting engagement financials.
• Serve as a liaison between CE Ops, Contracts, Procurement, IT Security, FP&A, and extended commercial operations teams.
• Collaborate with IT Security to obtain up-to-date ITSAs for vendors.
• Communicate with IQVIA for program updates (venue changes, data sharing requirements, etc.).
• Ensure compliance across all CE Ops operational workflows.

• CPAF (contract and work order submissions)
• SAP ERP (invoice approvals, PO tracking)
• Smartsheet (venue submission workflow)
• Centris (speaker program venue management)
• SPARC (manual PO closure)
• SharePoint (budget trackers, ITSAs, operations documents)
• 6+ years project or program management experience, preferably in commercial operations, medical operations, or compliance-heavy environments
• Strong experience with finance operations: POs, accruals, vendor management, contracting workflows
• Ability to manage multiple concurrent workflows in a fast-paced, highly cross-functional environment
• Exceptional attention to detail and documentation
• Strong communication skills; ability to write clear, professional, compliance-ready communications
• Proficiency in Smartsheet, SAP or similar ERP systems, and enterprise workflow tools
• Background working in pharmaceutical/biotech organizations
• Familiarity with speaker programs, HCP contracting, and compliance-driven processes
• Experience with IQVIA-driven reporting or field engagement data
• Understanding of data privacy/security assessment processes (PIAs, ITSAs)
• Highly detail-oriented and process-driven
• Strong problem-solving and decision-making skills
• Comfortable navigating ambiguity while ensuring compliance
• Ability to manage competing deadlines
• Collaborative, reliable, and proactive communicator

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.