Sales Coordinator

Who We Are

Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #We Are1

Kirby Smith family!

• Above-average Industry Pay
• Comprehensive Benefits Package (including Medical/Dental/Vision)
• 401K Plan with Company Match
• Generous PTO Package/Paid Holidays
• Health and Wellness
• Short/Long Term Disability
• Growth Opportunities
• Paid Training
• Family-Owned and Operated

Responsible for assisting the Sales department with strategic planning and executing departmental goals

• Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
• Processes and files sales orders and associated documentation with accuracy and efficiency
• Partners with sales representatives to ensure alignment with strategic goals, timelines, and customer expectations
• Coordinates with Service and Rental teams to ensure equipment is serviced, prepared, and ready for delivery
• Schedules equipment deliveries, operator training, and equipment pickups through approved transportation partners
• Creates and maintains Excel-based reports to support sales operations and leadership decision-making
• Organizes, documents, and maintains sales quotes and related materials
• Prepares pricing sheets, payoff worksheets, and other financial documentation
• Drafts and assists in preparing proposals, quotes, and customer-facing documents
• Monitors repair status and ensures all documentation is accurate, complete, and processed on time
• Tracks equipment inventory and updates records as required
• Orders, manages, and maintains product literature and sales support materials
• Assists in documenting territory plans, activities, and sales goals
• Provides insights and recommendations to improve sales processes and operational effectiveness
• Supports the Marketing andCRM teams by maintaining accurate data and ensuring system integrity
• Consistent and reliable on-site attendance
• Performs other job-related duties as assigned

• Associate degree preferred; equivalent combination of education and experience considered
• Two (2) to four (4) years of administrative, sales support, or dealership experience
• Two (2) years of heavy construction equipment experience or comparable industry experience
• Proficient with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and various web-based applications
• Previous experience in equipment sales support, dealership operations, or a related administrative role preferred
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent communication skills with the ability to work collaboratively across departments
• High attention to detail and strong commitment to accuracy
  • Customer-focused attitude with a team-oriented mindset

• Pushing/Pulling/Lifting/Carrying up to 25 pounds without assistance
• Physical ability to squat, twist, turn, bend, stoop, climb, and reach overhead
• Must be able to drive locally or sit or stand for long periods
• Physically able to see, hear, and speak clearly
• Ability to adhere to personal protective equipment (PPE) policy and maintain individual PPE

This position is considered a Safety-Sensitive position.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.