Systems Coordinator

Description

RC&E is adding a New Systems Coordinator to our New Systems/Project Management team!

• Collect and communicate cross-departmental information pertaining to all phases of ongoing New Systems projects from conception to completion.
• In collaboration with project manager and sales, facilitate job turn-ins with inclusions of estimation build, purchase order or contract, lien documentation, licensing, permits, tax exempt certs., and tax rates for projects.
• Complete setting up new projects in ERP (Spectrum), including contract amount and estimated costs.
• Per direction and request of project manager, assist in setup of vendors and subcontractors as required for in and out-of-town projects.
• Per direction and request of project manager & foremen, assist in ordering materials, rental equipment, etc.
• On a routine basis, meet with the project management team to discuss projected costs and potential change orders.
• Assist PM in monitoring major project milestones including, but not limited to, contract execution, design finalization, mobilization, start-up, completion, retention billing, and payments.
• Assist PM with PO and Invoicing reconciliation prior to CTC execution.
• Prepare Bi-Monthly Cost Activity Review Report for PM CTC updates.
• Perform weekly Rental equipment tracking and reporting to the PM team.
• Perform weekly field schedule reporting and reconciliation of hours worked.
• Perform weekly payroll pre-time approval verification in Spectrum for Superintendent final approval.
• Schedule meetings and support visitors relating to New Systems as directed.

• Bachelor’s degree preferred
• Strong, written and communication skills
• Working knowledge of information software as it pertains to Mechanical/Industrial Refrigeration; ACC Build, Microsoft Suite, ERP, Smartsheet, preferred.
• Proficiency in Microsoft Office, Project, and general computer software

• Eligible for healthcare benefits on Day 1 of employment:
  • Medical, dental, vision, and prescription drug coverage
  • Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
  • Health Savings Account (HSA)
  • Company-paid Life Insurance;
    Supplemental Employee, Spouse, and Dependent Life
  • Accident Hospital Indemnity
  • Company-paid Short and Long-term Disability Insurance
  • Pet Insurance
• Employer matched 401(k) saving plan (with Roth option)
• Weekly paycheck
• Generous paid holiday schedule (11 days per year)
• Paid time off (vacation + sick time)
• Learning & Development programs
• Employee Referral Bonus Program
• Tuition Reimbursement

EOE – Disability/Veterans