Executive Assistant to President - Saints - Healthcare

Executive Assistant to President – All Saints – Healthcare

The Executive Assistant & Associate Chief of Staff or administrative lead provides high‑impact strategic and operational support to the Regional Hospital President and Regional Chief Medical Officer. This role orchestrates the regional operating cadence, drives follow‑through on key initiatives, and serves as a communication and coordination hub across clinical and administrative teams. The ideal candidate combines discretion and executive presence with strong project management, data fluency, and a deep understanding of hospital operations and clinical governance.

• Manage complex calendars, prioritize strategic meetings, and protect focus time for both executives.
• Triages requests, routes workflows, and ensures decision readiness with concise briefs, context, options, and risks.
• Handle sensitive information with strict confidentiality and sound judgment.

• Establish and run a disciplined regional cadence: leadership huddles, scorecard reviews, board/committee prep, medical staff meetings.
• Translate strategic priorities into execution plans with timelines, owners, metrics, and RACI clarity.
• Maintain an integrated executive view of initiatives and dependencies.

• Coordinate quality/safety dashboards and summaries (e.g., mortality, infections, readmissions, patient safety events).
• Support accreditation readiness (Joint Commission/state), policy updates, corrective action plans, and survey logistics.
• Organize clinical governance (peer review, credentials/privileging, medical executive committee agendas, minutes, actions).
• Draft urgent clinical advisories and standardized communications.

• Track access and throughput metrics (ED flow, LWBS, OR utilization, inpatient LOS) and summarize insights.
• Coordinate service line and network development meetings (physician groups, post‑acute partners, payers).
• Prepare exec‑ready summaries for productivity, cost initiatives, payer mix, and growth KPIs.

• Own timelines, drafting, and quality control for board/committee agendas, decks, and packets.
• Coordinate medical staff, quality, finance, and ethics committees, record minutes and track action items to closure.
• Provide status updates and decision logs to both executives.

• Ensure unified, consistent messaging across administrative and clinical leadership.
• Serve as liaison to physicians, nursing leaders, service line leads, payers, and community partners.
• Craft change‑management communications and town‑hall materials for operational or clinical updates.

• Run PMO‑lite routines: project charters, timelines, risk/issue logs, stand‑ups, and checkpoints.
• Align cross‑functional teams (nursing, ancillary, IT, finance, facilities, physician groups) on deliverables.
• Identify bottlenecks, propose options, and schedule rapid‑resolution huddles.

• Curate a unified executive scorecard (quality, safety, experience, access, growth, financials).
• Synthesize trends, root causes, and actionable recommendations; define targets and leading indicators.
• Track benefits realization of initiatives and escalate risks early.

• Prepare agendas, pre‑reads, decision memos; confirm objectives and expected outcomes.
• Maintain transparent action trackers with owners, deadlines, and dependencies.
• Issue meeting summaries within 24 hours, highlighting decisions, risks, and next steps.

• Manage complex travel and multi‑site logistics; optimize costs and time.
• Process expenses timely and accurately; maintain budget awareness for executive offices.
• Ensure version control and secure storage of decks, policies, minutes, and sensitive files.

• Own shared calendars, Teams channels, dashboards, trackers, and templates.
• Standardize and automate repetitive workflows (intake forms, status reports, scorecards).
• Maintain a living…