Registry FUNDS Accountant Administrator - District Clerk

Summary

Responsible for maintaining, auditing, monitoring, and reconciling registry fund deposits for cases in ten civil and tax district courts, six family law courts including two IV-D courts, twelve criminal district courts, and one juvenile court, which consist of cash bonds, minor funds, inter pleaded funds and excess proceed deposits resulting from statutory court orders. Interprets and executes court orders relating to investments, withdrawals, disbursements, and resolution of registry fund accounts.

Analyzes and determines proper investment option for all accounts. Assists with monitoring Collateral for un-invested and invested Registry Accounts.

POSTING MAY CLOSE AT ANY TIME

After a sufficient number of applications are received

Tarrant County employees enjoy superior health, retirement, and insurance benefits.

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• Disburses funds per court orders. Interprets, approves, monitors, and executes court orders relating to deposits, investments, and withdrawals of registry funds accounts.
• Verifies daily registry fund deposits against checks and reporting within multiple case management systems. Audits and reconciles all registry fund deposits for accuracy within multiple case management systems and financial institution receipts. Receives and records cash bond transactions into TIMS.
• Addresses and resolves complex issues regarding court orders with judges, attorneys, parties to the case, the County Auditor’s Office, or financial institutions where appropriate often resulting in the order being amended.
• Monitors and reviews all file desk registry errors and notifies management of appropriate action needed by staff in order to correct. Audits, prepares and executes all court registry adjustments within multiple case management systems.
• Sets up investments per court orders and updates all financial information on all registry funds accounts.
• Creates, maintains, and provides manual and automated documentation of registry fund accounts to management of other District Clerk sections within multiple case management systems. Works with IT to compile reports that are included in this documentation.
• Composes all correspondence relating to registry accounts. Addresses questions regarding registry fund issues and reports findings to District Clerk departments, judges, staff, attorneys, Attorney General, other departments, general public and/or other government entities (federal, state, county and city).
• Ensures IRS Form W-9 is maintained and updated as required in minor settlement case records. Verifies, prepares, audits, and distributes IRS Form 1099 for individual minor registry accounts. Prepares and submits IRS Form 1096 Annual Summary and Transmittal of U.S. Information Returns for minor accounts.
• Informs parents and guardians of investment for benefit of a minor at time of investment. Provides account information yearly and upon request from parent, guardian, attorney, or state agency. Audits and maintains minor or case information received after the initial investment and periodically thereafter.
• Calculates administrative fees owed to Tarrant County for each registry fund distribution based on applicatory statute for invested and un-invested funds.
• Reviews calculations and monthly postings of interest earnings by case on individual trust accounts. Calculates and posts interest accrued upon closure for each invested registry account. Reconciles each invested and un-invested registry account between TIMS and the financial institution. Identifies and researches discrepancies.
• Calculates and provides collateral balance data for uninvested Registry Funds account and individual invested accounts to Accounting Manager. Monitors weekly to verify adequate collateral and suggests to Accounting Manager any necessary additions or releases.
• Reconciles and audits the outstanding checks report. Verifies identity of each person involved with the reissuance of checks. Produces reports for and meets with judges and the District Clerk's Office. Calculates, provides data and remits Unclaimed Property Funds to the County Auditor and the State of Texas for registry fund accounts. Researches each case to ensure proper due diligence was conducted for each case.
  
  Reviews court orders to disburse money for Unclaimed Property Funds. Researches investigative database to locate people named in the case.
• Performs random cash drawer audits in all District Clerk departments.
• Analyzes tools offered by the financial institution to determine most effective investment option for case, parties, and District Clerk's Office. Audits, maintains, prepares, and executes CD renewals between financial institution and District Clerk's Office daily, monthly and annually.
• Acts as backup for the Systems Accountant position and as backup for the Accounting Electronic Funds Coordinator position.
• Responsible for all updates made to DC Connect with regards to registry and develops, assists with, and implements policies and…