Retreats & Events Coordinator - PT

Retreats & Events Coordinator – PT (30 hrs/week)

Join as a Retreats & Events Coordinator at YMCA of Metropolitan Fort Worth.

Just 15 minutes from downtown Fort Worth exists a 360‑acre property of scenic, wooded magic called YMCA Camp Carter. Since 1948, Camp Carter is where adventure has met purpose. We serve thousands of children, families, and adults each year through overnight and day camps, outdoor education, equestrian programs, retreats, and family programs. Live, Lead, and make an impact at camp – year‑round.

• Events and Retreats Sales
  • Lead the events and retreats sales process from intake to closing.
  • Conduct engaging camp tours for potential clients.
  • Handle inquiries and calls from potential customers, coordinating with administrative support.
  • Build and maintain strong relationships with clients and participants.
• Retreat Planning & Logistics
  • Coordinate all aspects of camp retreats including lodging, meals, and activity schedules.
  • Coordinate booking of camp facilities, outdoor equipment, and supplies.
  • Develop retreat itineraries that balance structured programming with free time.
  • Act as the Manager of Duty (MOD) when assigned, ensuring smooth operations and memorable experiences (often on weekends).
• Participant Experience
  • Act as the primary point of contact for attendees when needed, ensuring a welcoming and inclusive environment.
  • Adapt activities to suit diverse age groups and participant needs.
  • Welcome participants upon their arrival to camp.
  • Gather and analyze feedback to improve future retreats.
• Safety & Risk Management
  • Ensure compliance with safety protocols and emergency procedures.
  • Prepare retreat and event contingency plans for weather or unexpected challenges.

• Experience in hospitality, event planning and design, camp management, or retreat coordination.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Ability to thrive in outdoor environments and adapt to changing conditions.
• Ability to work weekends.

• Combination of office work and outdoor responsibilities.
• Evening and weekend work is common depending on retreat schedules.

"To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all."

• Youth Development:
  Empowering young people to reach their full potential.
• Healthy Living:
  Improving individual and community well‑being.
• Social Responsibility:
  Providing support and inspiring action in our communities.

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming, genuine, hopeful, nurturing, and determined—always on a relentless quest to make our community stronger beginning with you.

• Entry Level

• Full‑time

• Management and Manufacturing

This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management.

This job description is not a written or implied contract.