Executive Assistant & Office Accounting Clerk

Job details:
This Jobot Job is hosted by:
Ellie Staver. Salary: $85,000 - $100,000 per year.

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We’re partnering with a well-established, privately held organization based in Fort Worth, Texas. The leadership team operates in a fast-paced, high-accountability environment where professionalism, discretion, and operational excellence are highly valued.

• 5-15% bonuses
• Remote on Fridays
• Flexible schedules
• Excellent Health benefits
• Profit Sharing plan and 401k with up to 10% match
• 4 weeks vacation, 3 personal days and 5 sick days = 5.5 weeks of PTO
• Opportunity to work closely with executive leadership and gain exposure to business operations
• Diverse role combining executive support and accounting responsibilities
• Stable, established organization with a collaborative team environment
• Fast-paced role with variety in daily responsibilities
• Opportunity to grow skills across administration, accounting, and operations
• Supportive and professional office culture

Executive Assistant / Office Accounting Clerk to support senior leadership while assisting with key accounting and cash management functions.

Executive Support & Office Operations (50%):

• Provide administrative support to C-level executives, including scheduling meetings and managing daily logistics.
• Coordinate complex travel arrangements including flights, hotels, and transportation.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Support general office operations and communication.

• Maintain, reconcile, and report on multiple cash and securities accounts.
• Prepare and deposit cash and checks while maintaining accurate transaction records.
• Process executive expense reports and ensure policy compliance.
• Assist with accounts payable and accounts receivable activities.
• Support monthly bank reconciliations and preparation of financial documentation.

• 3+ years of experience in an executive assistant, administrative assistant, or office management role.
• 1–2+ years of experience supporting basic accounting or bookkeeping functions.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with Quick Books or similar accounting software.
• Strong attention to detail and accuracy with financial data.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

• Associate degree in Accounting, Finance, or Business Administration.
• Experience in a small business or multi-functional office environment.

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