Construction Office Administrator

Overview

Our client is seeking an Construction
Office Administrator to support accounting and administrative functions for a commercial roofing contractor. This role plays a key part in keeping day-to-day office operations running smoothly, with a strong focus on billing, accounts payable and receivable, lien releases, and general construction-related administrative tasks.

This position is ideal for someone with construction office experience who is organized, detail-oriented, and comfortable working with accounting systems in a fast-paced environment.

• Process billing, accounts receivable, and accounts payable transactions
• Prepare and track lien releases and related documentation
• Support construction billing processes, including AIA billing as needed
• Maintain accurate financial and project-related records
• Assist with general construction administrative tasks and documentation
• Coordinate with internal teams to ensure timely processing of invoices and payments
• Support month-end and routine accounting workflows
• Maintain organized digital and physical filing systems

• Prior administrative or accounting experience in the construction industry preferred
• Experience with Quick Books required;
  Quick Books Online (QBO) preferred
• Familiarity with AIA billing strongly preferred
• Notary Public is a plus, or willingness to obtain certification once in the role
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines in a construction environment

This is an opportunity to join a well-established commercial roofing contractor that values reliability, accuracy, and teamwork. The role offers stability, clear responsibilities, and the chance to be a key support resource within a construction-focused office environment.

J.Riley Recruitment is THE Veteran-Owned Business connecting Military Veterans and Top Professionals with the Best Companies. Since our founding in 2020, J.Riley Recruitment has leveraged over a decade of Talent Acquisition expertise to deliver exceptional results. Our network extends coast to coast, empowering organizations nationwide to overcome challenges and achieve success.

Built on a foundation of integrity, discipline, and precision, we bring the same operational excellence and adaptability to recruitment that defines top-tier organizations. By understanding our clients’ unique challenges and aligning with their goals, we deliver high-performing talent that drives long-term success.