Executive Assistant – Quality and EH&S

Administration | Fort Worth Texas, United States

Skills You Bring to This Role:

• Must be a self-starter with a demonstrated track record and the ability to multi-task and work with minimal supervision.
• Ability to proactively support multiple initiatives is critical.
• Must have exceptional organization skills; ability to manage multiple calendars.
• Must be able to effectively prioritize critical tasks.
• Previous experience working with Concur and Ariba or similar software for expense reports and experience in setting up travel using corporate travel.
• Must possess solid communication skills to engage at multiple levels of the organization.
• Transparency and openness to collaboration.

What you need to be successful:

• High school diploma or GED required, Bachelor’s Degree preferred.
• At least 6 years demonstrated success in an executive administrative support role supporting leaders in a corporate environment.
• Must be able to maintain confidentiality, exercise good judgment and exhibit a high level of integrity and discretion.
• Experience providing both written and verbal communications with executive leaders, their direct reports, internal/external contacts, and senior executive leadership.
• Experience managing emails, calendars, and schedules for leaders.
• Experience in travel planning and expense reporting.
• Extensive experience with Microsoft Office including Outlook, Word, Excel, Power Point.
• NOTE:
  
  Bell/Textron Relocation Assistance is NOT available for this role.

What we offer you in return:

• You’ll be off every other Friday with our 9/80 work schedule.
• 80 hours of Personal Time Off (PTO).
• 120 hours Vacation time.
• 12‑13 paid holidays per year.
• 6 weeks parental leave.
• Tuition reimbursement.
• Competitive salary.
• Comprehensive health insurance.
• On‑site clinic, pharmacy, physical therapy, and licensed counselor.
• Access to more than 11 Employee Resource Groups.
• And so much more.

We’re more than aviation experts, we’re pioneers. We challenge what’s possible. From breaking the sound barrier to advanced tiltrotor systems. Today, Bell is shaping the future of aviation through specialized engineering. We want you. We are developing the future of Army Aviation with the Bell Future Long‑Range Assault Aircraft (FLRAA) as part of the US Army’s Future Vertical Lift (FVL) modernization effort, and the Bell 525 Relentless and Bells High‑Speed Vertical Take‑Off and Landing (HSVTOL) program, a next‑generation aircraft.

This role is onsite in Bell Fort Worth, Texas headquarters. The Quality and EH&S Team, Executive Assistant is responsible for product and process quality as well as Environmental Health and Safety across all of Bell. The EA will support the Department VP and up to 8 team leaders.

What you’ll be doing as Executive Assistant – Quality and EH&S:

• Effectively manage calendars, email correspondence and schedules utilizing Microsoft Outlook.
• Ensure prioritization of schedules and activities align with the priorities of the business.
• Centralize key administrative tasks, including, but not limited to, screening and directing phone calls; ordering, tracking, and maintaining departmental office supplies and catering orders; processing invoice payments and maintaining purchase orders.
• Facilitate conference‑room management, departmental PC coordination, safety pauses and off‑site events.
• Assist VP and leadership in preparing domestic and international travel arrangements and processing expense reports.
• Demonstrate daily a high level of attention to detail necessary to support a successful team.
• Coordinate visitor requests and events.
• Take on various ad‑hoc tasks and projects, requiring the ability to accept new challenges and prioritize work appropriately.
• Support special projects and assignments, including departmental and company engagement and charity initiatives.
• Maintain flexibility to the fast‑moving needs of the business.

We are on a journey to amplify innovation, cultivate purpose, and bridge experiences by fostering a culture that is driven by unique perspectives, voices, and values.

It’s time to make your mark on the future of aviation. Join us on this mission, and let’s make history together.