Administrative Assistant

Pay Range: $22.90 to $28.62/hour | $47,632 to $59,539/annually

Job Posting Closing on:
Monday, January 19, 2026

Workdays &

Hours:

Monday - Friday 7:30am - 4:30pm.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The Code Compliance Department is seeking a detail-oriented, proactive Administrative Assistant for the Building Standards Division. This position serves as a key point of contact for the department's Building Standards Commission hearings and is responsible for overseeing routine administrative and technical tasks. The role also supports the coordination and execution of live recorded public hearings, provides backup support for other administrative functions, and delivers comprehensive administrative assistance to the division's various daily operations and other duties as assigned.

We are looking for a critical thinker who can quickly adapt to changing situations and learn new processes quickly. The ideal candidate will have experience in administrative support, intermediate level experience in Microsoft Word and Excel, along with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while adhering to the legal deadlines. The candidate should also have excellent communication and interpersonal skills to collaborate effectively across teams, as well as a proactive and collaborative attitude, demonstrating initiative and the ability to build strong working relationships.

Minimum Qualifications:

* Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field

* Four (4) years of clerical and administrative experience

Preferred Qualifications:

* Experience in municipal government administrative roles including financial management

* Experience in direct interaction with municipal boards and commission or public hearings

* Advanced to expert proficiency working with Microsoft Office Suite (Outlook, Word, Excel), with an extremely high proficiency in Microsoft Excel and the ability to create custom reports, and visualized information to analyze and utilize large datasets

* Experience in Peoplesoft Financial System

* Strong organization skills, ability to prioritize tasks, manage multiple assignments simultaneously and meet deadlines consistently

* Strong attention to detail with a commitment to accuracy, consistency, and accountability in all documentation produced

* Aptitude for complex issue resolution

* Team Player and Self-starter

The Administrative Assistant job responsibilities include:

* Provides accurate and detail-oriented administrative support to staff, including preparation of deadline-sensitive legal documents, scheduling meetings, and screening clients and phone calls

* Performs a wide range of clerical and word-processing duties, including telephone and in-person interactions with internal and external parties, ensuring accurate data entry into multiple City databases, invoice processing, and record maintenance

* Delivers customer service to internal and external stakeholders by answering inquiries, resolving complaints, or directing individuals to appropriate departments or personnel. Reviews and evaluates applications, documents, files, and records for completeness, accuracy, and eligibility for various City services

* Conducts title research and investigations, verifying ownership history, encumbrances, liens, and judgments using public records, databases, and online tools; prepares reports for legal review, compliance, and quality assurance

* Processes payments and fees and compiles fiscal, statistical, and program-related reports; calculates and verifies financial data, balances accounts, updates records, tracks expenditures, and monitors available balances

* Renews departmental licenses, certificates, permits, and other required documentation in compliance with applicable regulations and deadlines

* Serves as Executive Secretary for Building Standards Commission Hearings, coordinating pre-hearing logistics, participating in hearings in a speaking role, assisting staff and citizens during proceedings, preparing official meeting minutes, and serving as a notary public as assigned

* Provides general staff support to the assigned department and serves as backup for other staff positions as needed

* Performs other duties as assigned

* Adheres to assigned work schedules, and complies with Department and City attendance policies, Personnel Rules, and Regulations

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require…