Events Coordinator

Job Title: Events Coordinator (Contract)

Location (City, State): Fort Worth, TX

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week, with occasional overtime during peak event periods)

Type of Employment: Contract (6+ months with opportunity for extension)

Compensation: $27.00 – $29.00 per hour

Industry: Financial Services

Benefits: This position is eligible for Dental, Vision, Medical, and 401k benefits

Addison Group is hiring an Events Coordinator on behalf of our client to support the end-to-end coordination of corporate meetings, conferences, and events. This role is ideal for a highly organized professional who thrives in a fast-paced environment and enjoys managing logistics, timelines, and vendor coordination. This is a fully onsite position that works closely with internal teams and external partners to ensure seamless event execution.

• Coordinate and execute corporate meetings, conferences, and events in partnership with internal stakeholders
• Establish timelines, expectations, and deliverables for each event to ensure successful execution
• Manage logistics including venue coordination, room setups, catering, lodging, and transportation
• Prepare and maintain event documentation such as banquet event orders (BEOs)
• Communicate with venues, vendors, and service providers to confirm details and resolve issues
• Track and reconcile event-related expenses, including petty cash management
• Serve as a point of contact for event-related inquiries via phone and email
• Support large-scale annual conferences, including registration materials, mailings, welcome packets, and shipment of event supplies
• Coordinate trade show participation, including booth logistics, staffing needs, and on-site setup
• Assist with general administrative tasks and provide backup support to other team members as needed
• Maintain a high level of customer service and professionalism when interacting with internal teams and external partners

• 3+ years of experience coordinating events or meetings (corporate or field-based)
• High School Diploma or equivalent
• Proficiency with Microsoft Office Suite and event registration tools (experience with platforms such as Cvent is strongly preferred)
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Reliable transportation for occasional local errands related to event setup or supply coordination
• Willingness to travel up to 10% annually or less

• Associate or Bachelor’s degree
• Meeting or event planning certification

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.