Administrative Assistant

Location

Fort Worth, TX — Onsite (M–F, 8:00 AM–5:00 PM)

Full-time

We’re a small, collaborative team that wears many hats. We value clear communication, ownership, and practical problem-solving. This role will be primarily dedicated to one strategic client account and is a great opportunity for someone who wants hands‑on experience across account support, operations, and client relations — with clear paths to grow as the company scales.

• Manage client communications (email, phone), route questions, and follow up to resolution.
• Maintain and update account documentation, status trackers, and CRM entries.
• Schedule meetings, prepare agendas, record action items, and ensure timely follow‑up.
• Coordinate deliverables with internal team members and external vendors.
• Assist with basic invoicing, expense tracking, and simple bookkeeping coordination (with guidance).
• Prepare routine reports and status summaries for account leads.
• Identify small process improvements and help implement them.
• Provide support around office as needed.

• Client inquiries responded to within agreed SLA (e.g., 24 hours).
• Accurate and up‑to‑date account documentation and CRM records.
• On‑time meeting prep and follow‑up, with clear action‑item ownership.
• Smooth coordination across internal teams (reduced turnaround times).

• Strong organization skills and attention to detail.
• Comfortable with calendars, basic spreadsheets, and a web‑based CRM.
• Positive, solutions‑oriented attitude and willingness to “wear multiple hats.”

• Experience with Google Workspace and Microsoft Office.
• Prior customer success experience.

• Competitive salary with performance reviews and growth opportunities.
• Flexible PTO and sick leave.
• Healthcare Insurance following the completion of 90‑days.
• Small‑company culture — lots of learning and responsibility.

Send your resume and a short cover letter saying why this role interests you to j.. Candidates will be asked to complete a short skills task as part of the interview process.

Entry level

Administrative

Oil and Gas