Compliance Assistant

Total Sand Services, LLC (TSS) has Sand Solved! As a privately held proppant and logistics company, TSS delivers reliable, safe, and efficient solutions across the oilfield supply chain. We are committed to operational excellence, regulatory compliance, and a strong safety culture that protects our employees, customers, and partners.

At TSS, we believe strong compliance programs are essential to sustainable growth. We foster teamwork between leadership and employees and provide opportunities for professional development as our company continues to expand.

If you are detail-oriented, thrive in a fast-paced environment, and are passionate about safety and regulatory compliance, TSS invites you to join our team and grow with us.

The Compliance Assistant plays a key role in supporting the Company’s FMCSA, DOT, OSHA, and Drug & Alcohol compliance programs. This position provides administrative and system support for driver onboarding, compliance documentation, regulatory reporting, and safety systems administration.

Working closely with the Senior HSE/DOT Compliance Administrator
, the Compliance Assistant helps ensure accurate recordkeeping, timely compliance activities, and adherence to federal, state, and company requirements.

• Support new hire onboarding and compliance processing, including collection and organization of required documentation for commercial driver Driver Qualification (DQ) files.
• Create, maintain, and update employee and driver profiles in compliance and safety systems such as KPA, Samsara, ISNetworld, Fleetio, and other applicable platforms.
• Evaluate training requirements for new hires and coordinate communication related to PEC and other required safety or compliance training.
• Process and verify new hire Verifications of Employment (VOE) in accordance with FMCSA regulations.
• Respond to external VOE requests within required time frames, ensuring accuracy and completeness.
• Verify PEC compliance and confirm drug and alcohol testing requirements are met prior to driver assignment.
• Assist with maintaining complete and accurate Driver Qualification (DQ) files, including document collection, filing, tracking, and audits.
• Provide administrative support for the Company’s DOT and Non-DOT drug and alcohol testing programs.
• Assist with weekly FMCSA Drug and Alcohol Clearinghouse queries and quarterly random testing processes.
• Submit completed DOT citations to appropriate state agencies and maintain supporting documentation.
• Support annual registrations for company-owned vehicles and equipment.
• Assist with processing annual overweight permits for company-owned tractors.
• Maintain the TPS Alert system, including quarterly uploads of DOT and Non-DOT drug testing registries.
• Assist with quarterly TPS Alert audits and responses as directed.
• Provide system administration support for Luma, Samsara, KPA, Fleetio, and other company systems as needed.
• Manage the distribution and tracking of company fuel cards.
• Perform additional administrative duties, special projects, and support tasks as assigned.

Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Safety, Compliance, Human Resources, or a related field preferred.
• One (1) to three (3) years of experience in compliance, safety administration, DOT support, or a related administrative role preferred.
• Basic working knowledge of FMCSA regulations, DOT compliance, driver qualification files, and drug and alcohol testing requirements preferred.
• Experience with compliance and safety systems such as KPA, Samsara, ISNetworld, Fleetio, or similar platforms preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy when handling compliance documentation.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Must be able to read, write, and speak English.
• Commitment to safety, compliance, and ethical standards.
• Ability to work collaboratively with cross-functional teams.
• Strong sense of accountability and professionalism.
• Adaptability in a fast-paced, compliance-driven environment.
• Ability to handle confidential information…