Administrative Assistant - Maintenance

Position: Administrative Assistant I - Maintenance
Position Type:
Supporting - Administrative Associates/Administrative Assistant

Date Posted:
1/7/2026

Location:
To Be Determined

Closing Date:
01/22/2026Administrative Assistant I - Maintenance

Reports to:

Executive Director - Operations
PC#: 12302
Pay Grade: 702
Salary Range: $31,548 - $38,011
Duty Days: 239
FLSA Status:
Non-Exempt

Position Purpose
Provides full range of administrative and clerical support in order to process and maintain the maintenance and custodial payroll for approximately 900 employees.

ESSENTIAL JOB FUNCTIONS

Records, Reports, & Correspondence

• Assists with monitoring and processing time records including leave requests and reports; compiles information and submits to central office according to established procedures and deadlines.

• Assists with time records; calculates hours and extra duty hours for pay.

• Assists in preparing forms and maintaining records including personnel and payroll data.

• Assists with maintaining employee absence records and verifies/calculates effect of pay.

• Assists with ensuring time clock functionality and communicates with District personnel.

• Assists with preparation and instruction for payroll meetings.

• Maintains office files in a systematic and confidential manner.

• Compiles, maintains, and files all reports, records, and other documents as required; maintains departmental records according to established procedures.

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related departmental activities.

Reception & Phones

• Answers incoming calls from employees, community members, and others, and provides general information; takes reliable messages, and refers callers, as appropriate, to other staff or other District personnel.

• Discusses problems, questions, and department information with department and District staff, related to transportation, concerning time, attendance, and time clock usage.

Accounting & Inventory

• Assists with preparing and processing departmental payroll submissions in a timely manner.

• Acts as liaison for the department with regard to payroll issues in absence of administrative associate III.

Other

• Sorts, distributes, delivers, and picks-up mail and other documents.

• Assists with archiving documentation and upkeep of storage room.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.

• Exhibits high professionalism, standards of conduct and work ethic.

• Demonstrates high quality customer service; builds rapport/relationship with the consumer.

• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.

Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.

• Knowledge of records administration and maintenance techniques and procedures.

• Knowledge of inventory control principles and methods.

• Knowledge of using MUNIS software in a school administration environment.

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.

• Skill in data entry with minimal errors.

• Skill at the intermediate level, working with Focus, Microsoft Office 365, especially Outlook, PowerPoint, Word, and Excel.

• Skill in performing mathematical calculations with accuracy.

• Skill in editing documents for correct grammar.

• Skill in actively looking for ways to help people.

• Skill in completing assignments accurately and with attention to detail.

• Skill in interpersonal relationships, including using tact, patience, and courtesy.

• Skill in keyboarding, 10-key numerical data entry, and file maintenance with minimal errors.

• Ability to accurately prepare and maintain records, files, and reports.

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