Administrative Assistant

Job Description

Executive Assistant

Our client, a prestigious art advisory firm based in Dallas, TX, is seeking a highly organized and detail-oriented Executive Assistant to join their team on a permanent basis.

Company Overview:

• Provide onsite administrative support for the art advisory firm
• Manage extensive paper filing and digital document organization
• Organize and maintain image files sourced from galleries and vendors
• Create and edit documents in Microsoft Word
• Develop and update basic Excel spreadsheets
• Utilize Adobe Acrobat for file manipulation and editing
• Prefer familiarity with basic Photoshop tasks such as cropping and light adjustments
• Compose and refine both internal and external email communications using Outlook
• Efficiently type and transcribe emails from verbal instructions
• Assist with shipping arrangements, packaging, and tracking documentation
• Support day-to-day office operations and general administrative duties
• Work daily in a quiet, focused two-story office environment (stairs access required)
• Collaborate with a small team comprising the Owner, Operations Manager, and Billing staff
• Non-client-facing role

Qualifications for Executive Assistant:

• Minimum of 1 year of relevant experience in a similar role
• Demonstrated strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
• Working knowledge of Adobe Acrobat beyond basic PDF viewing
• Basic Photoshop skills are a plus
• Excellent written communication skills with a focus on grammar, clarity, and formatting
• Ability to type proficiently without constant supervision
• Comfortable translating verbal instructions into polished written communication
• Professional, calm demeanor with effective communication abilities
• Adept at working in a direct communication environment
• Able to work onsite Monday to Friday without issues
• Comfortable with repetitive filing tasks and quiet work settings
• Capable of navigating stairs daily in a two-story office

Benefits and Perks:

• Working hours from 10 am to 6 pm with a 30-minute lunch break
• 100% employer-paid insurance coverage
• 2 weeks of annual vacation time
• 1-week office closure between Christmas and New Year's
• 4 sick days per year
• Company parking provided

1 year of similar type role and responsibilities. Strong organizational skills and exceptional attention to detail. Proficiency in Microsoft Office:
Word, Excel, Outlook. Working knowledge of Adobe Acrobat (beyond simply viewing PDFs). Basic Photoshop skills preferred. Strong written communication skills (grammar, clarity, formatting). Ability to type efficiently (not hunt-and-peck). Comfortable receiving verbal direction and turning it into polished written communication.

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.