Executive Assistant

Position Summary

The Executive Assistant supports the Director of Executive Operations and the C‑suite by providing administrative and project coordination services. The role involves managing meeting planning, document preparation, communication support, and scheduling management. The position drives daily operations through timely action and clear communication with teams across the enterprise, multiple business units, and partner companies. The work takes place in the office five days per week and requires steady performance in a high‑stress environment.

• Support the Director of Executive Operations with administrative and organizational tasks.
• Prepare documents, letters, spreadsheets, presentations, and communication for executive use.
• Assist with organization of cross‑functional and enterprise‑wide meetings and presentations.
• Prepare presentation materials for executive and board‑level meetings.
• Manage calendars, expense reporting, events, and travel.
• Handle confidential information with discipline and discretion.
• Conduct research, compile data, and prepare materials for executive review.
• Attend meetings and record minutes.
• Review incoming memos, submissions, and reports, and direct them as needed.
• Maintain and retrieve corporate documents, records, and reports.
• Reinforce organizational goals through consistent execution of approved policies, objectives, and activities that support ongoing operations.
• Communicating with departments and business units based on executive direction.
• Work across multiple companies and operating groups to support enterprise‑wide needs.
• Navigate high‑stress situations with steady attention and sound judgment.

• Bachelor’s degree in business administration, communications, or a related field, or equivalent experience.
• Three to five years of administrative or executive support experience.
• Experience supporting senior leadership in a fast‑paced environment.
• Strong Microsoft Suite skills, including Excel, PowerPoint, Outlook, and Word.
• Strong organization skills with the ability to manage multiple tasks.
• Clear verbal and written communication skills.
• Strong attention to detail and steady follow‑through.
• Integrity and discretion with confidential information.
• Able to adapt to changing needs and to use logic and reasoning to support assigned tasks.
• Experience managing complex calendars and meetings.
• Works independently and with a team.
• Travel up to 20 percent.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Positions self to install equipment, including under desks.
• Moves throughout the building to access files.
• Must be able to comprehend and follow written and oral instructions.
• Must be able to complete tasks even with frequent interruptions.
• Must be able to use discretion and independent judgment as needed.
• Must be able to speak clearly on the phone and to fellow workers.

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage – 100% Company Paid
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program - Insurance Premium Discounts
• EAP Resources
• Paid Holidays
• Paid Time Off (PTO)

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.