Accounts Payable Specialist

Overview

Start Date: April 1st 2026, 6-month duration.

• Matching, batching, coding, entering invoices.
• Entering and reconciling batches.
• Responsible for coding of all invoices to proper fund(s), site(s), and general ledger.
• Maintaining vendor master files and paid accounts payable files; ensuring filing is completed accurately and timely.
• Researching and resolving accounts payable issues with vendors.
• Ensuring proper approvals has been obtained prior to processing for payment.
• Processing vendor payments (checks, direct deposits/prenotes), matching to invoices for filing, and distributing payments.
• Updating and reconciling sub-ledger to the general ledger.
• Maintaining account reconciliations and chargebacks.
• Maintaining and prepared 1099s.
• Maintain a file of all open invoices.
• Track recurring invoices and ensuring proper and timely payments (i.e. utility accounts, phone, rent, etc.).
• Prepare, monitoring, reconciling and processing of per diems.
• Assist in reviews and audits, as needed.
• Other related duties as assigned.

Duties

• Matching, batching, coding, entering invoices.
• Entering and reconciling batches.
• Responsible for coding of all invoices to proper fund(s), site(s), and general ledger.
• Maintaining vendor master files and paid accounts payable files; ensuring filing is completed accurately and timely.
• Researching and resolving accounts payable issues with vendors.
• Ensuring proper approvals has been obtained prior to processing for payment.
• Processing vendor payments (checks, direct deposits/prenotes), matching to invoices for filing, and distributing payments.
• Updating and reconciling sub-ledger to the general ledger.
• Maintaining account reconciliations and chargebacks.
• Maintain approved vendor listing.
• Maintaining and prepared 1099s.
• Maintain a file of all open invoices.
• Track recurring invoices and ensuring proper and timely payments (i.e. utility accounts, phone, rent, etc.).
• Prepare, monitoring, reconciling and processing of per diems.
• Assist in reviews and audits, as needed.
• Other related duties as assigned.

• High School Diploma or equivalent.
• Minimum of 2-3 years experience in Accounts Payable position.
• Strong communication, customer service and organizational skills.
• Proficiency with Microsoft Office applications.
• Ability to maintain accurate accounting records.

• Experience with SAGE MIP
• Governmental accounting and/or fund accounting experience
• Excellent written and oral communication skills.
• Demonstrated leadership ability and interpersonal skills.

Child Care Associates helps everyone succeed with high-quality early learning and child care. We give each child great learning tools, help their families pay for school, and train early learning teachers. Our whole-child approach focuses not only on education but also health, nutrition, and family support. This makes sure every child who participates in our programs is on a path to a successful future.

Child Care Associates continues to support the success of children and families across the community by investing in teachers, quality child care, and better state systems.