Accounting Associate

Accounting Associate

REPORTS TO:

Controller

COMPENSATION TYPE:
Hourly, Non-Exempt

Supports CFO and Controller by ensuring financial data entered in accounting/record keeping software is accurate, complete, and timely; ensuring our client has strong relationships with vendors by always promptly and accurately paying bills on or before deadlines; and provides additional administrative support to the Team as needed.

• Maintain accounts and project information in multiple computerized databases
• Compile reports required by management and other governmental agencies
• Compute and record charges, refunds, and adjustments
• Reviews/corrects employee time entries for payroll
• Reviews/Enters/Reconciles monthly credit card statements
• Prepare vouchers, invoices, account statements, reports, and other documents
• Reconcile A/R and A/P general ledger accounts
• Resolve customer billing discrepancies, elevating to Controller when necessary
• Perform related duties as to specific assignments
• Provide service to customers by answering questions, providing information, and assuring appropriate follow-through and/or resolution relating to assigned duties
• Communicate with managers, supervisors, co-workers, and others while maintaining confidentiality
• Completes additional tasks as assigned

• Timely data entry on all assigned duties
• Expedient and accurate data entry
• Achieve 100% of quick-pay discounts by ensuring payments made before payment terms deadlines

• Ensure ≥95% of Accounts Receivables are monitored and any past-due clients have weekly status updates. Past due status is >10 days from QB due date. General Contractor invoices are generally due within 45 days. (Retainage should be checked on within 4 months of project completion; otherwise retainage is not considered past due until project is closed out)
• Information entered into company databases is accurate and with enough detail for auditing purposes
• Ensure all employee time entries are correct and ready for Controller approval by 10:00 AM on Tuesdays
• Ensure all receipts received for credit card purchases and that reconciliation completed 5 days before payment due date
• Escalate any items not within tolerance to proper management in a timely manner
• Maintains positive client/Vendor relationship

• Coordinates with Purchasing Department to ensure vendor accounts are set up, and current
• Coordinates with CFO or Controller as needed in assigned duties
• Coordinates with Account Manager, COO, Project Managers, and CS Administrator to ensure project data (for assigned duties) is entered in a timely fashion in appropriate databases.
• Coordinates with Customers as needed to provide/obtain needed information

• Ability to handle stressful work situations and deadlines
• Accurate, detail-oriented, and conscientious
• Strong people and communication skills
• Excellent writing, editing, spelling, grammar, mathematical skills
• Strong organizational skills
• Self-motivated; initiative to own problems and resolve them; follow through is a top priority
• Professional appearance in dress, office maintenance
• Punctual and dependable
• Mastery of Quick Books Desktop, Microsoft Teams, Outlook, Excel, and Word

• Enrolled in or has obtained Quick Books Certified User accreditation
• Bachelor’s Degree (BS) in accounting or 4+ year’s equivalent experience
• Understands Texas State Sales Tax laws