Accounts Receivable Specialist

Overview

The Accounts Receivable Specialist is responsible for managing the billing processes for construction projects, ensuring accuracy in project setup, invoicing, and accounts receivable.

• Calculate billing amounts and mail bills when needed.
• Organize and update digital records.
• Update and retain customer account information related to special billing conditions, tax status, invoice approval contact, billing addresses and special billing rates.
• Coordinate with Project Managers to establish billing timing and procedures/progress billings.
• Ensure billings are complete, accurate and on time.
• Prepare payment requisitions for projects that require schedules of values and supporting schedules.
• Remind customers about upcoming payments or past‑due accounts and follow up weekly to ensure timely receipt of payments.
• Work with project managers and customers to resolve receivable issues.
• Process invoice credits as necessary.
• Keep accurate records of payments received from customers.
• Record electronic or check deposits to company bank accounts.
• Maintain billing log and prepare retention billing at end of project.
• Update accounts receivable database with new projects and necessary supporting documentation.
• Create reports for managers and provide records when requested.

• Ability to provide good customer service and address complaints promptly.
• Knowledge in data entry.
• Knowledge of bookkeeping and other financial software.
• Understanding of and ability to adhere to accepted accounting principles.
• Proficient with accounting software.
• Excellent organizational skills and diligence.
• Excellent written and verbal communication skills.
• Proficient in Google Suite, Net Suite, or similar software.
• Problem solving and initiative‑taking mindset.

• Associate or bachelor’s degree in business or related field a plus.
• Three to five years of construction accounting preferred.
• Basic computer skills.

• Remaining in a stationary position, often standing or sitting for prolonged periods:
  Constantly
• Moving about to accomplish tasks at a worksite or moving from one worksite to another:
  Occasionally
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching:
  Occasionally
• Adjusting, moving, and lifting objects in all directions:
  Occasionally
• Talking and hearing to communicate with others:
  Constantly
• Seeing to perform job duties at close range, such as monitors or screens:
  Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment:
  Rarely
• Repeating motions that may include the wrists, hands, and/or fingers:
  Constantly
• Ascending or descending ladders, stairs scaffolding, ramps, poles and the like:
  Never
• Operating machinery and/or power tools:
  Never
• Operating motor vehicles or heavy equipment:
  Never
• The ability to travel regionally or nationally:
  Rarely

• Sedentary work that primarily involves sitting/standing:
  Constantly
• Light work that includes moving objects up to 20 pounds:
  Occasionally
• Medium work that includes moving objects up to 50 pounds:
  Never
• Heavy work that includes moving objects up to 100 pounds or more:
  Never

• Low temperatures:
  Never
• High temperatures:
  Never
• Outdoor elements such as precipitation and wind:
  Rarely
• Noisy environments:
  Never
• Hazardous conditions:
  Never
• Shift work, to include overnight work:
  Never
• Frequent overtime, including weekends:
  Rarely
• Office environment:
  Constantly

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Pave America and its companies promote a drug‑free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self‑identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.