Accounting Manager

Accounting Manager

Department: Accounting

Employment Type: Full Time

Location: Fort Worth, TX

Compensation: $100,000 - $120,000 / year

Description

The Accounting Manager is responsible for overseeing day-to-day accounting operations across assigned entities and projects, ensuring consistency, accuracy, and timeliness in job cost accounting, billing, payables, receivables, and monthly close activities. This role serves as the operational bridge between the Controller and the project-level accounting team, providing leadership, prioritization, and quality control.
This is a hands-on leadership role focused on execution excellence, process adherence, and team enablement. The Accounting Manager owns outcomes, not just tasks.

Key Responsibilities

Core Responsibilities

• Oversee daily accounting activities including job cost accounting, AP, AR, billing, and cash application across assigned entities or regions.

• Ensure accurate setup and maintenance of projects in the ERP, including budgets, cost codes, compliance requirements, and billing rules.

• Review and approve project billings, change order entries, and job cost adjustments prior to Controller review.

• Monitor AR aging and collections activity, partnering with Project Accountants and Operations to resolve issues proactively.

• Ensure timely and accurate processing of vendor invoices, purchase orders, and expense allocations.

• Lead monthly job cost reviews and WIP preparation, ensuring accuracy, completeness, and clear variance explanations.

• Partner with Project Managers and Operations leadership to resolve cost overruns, billing delays, and forecast issues.

• Ensure job cost reconciliations are performed regularly and discrepancies are addressed promptly.

• Manage WIP (Work-in-Progress) reporting, including monthly close support and reconciliation between job costs and financial statements.

• Identify and proactively communicate project cost variances, margin erosion, and potential billing/cash flow risks.

• Act as first point of escalation for accounting questions related to projects, billing, and transactional issues.

• Support onboarding and training of accounting team members on systems, processes, and expectations.

• Reinforce accountability while maintaining a collaborative, solutions-oriented team culture.

• Lead continuous improvement for project accounting systems, templates, and reporting automation.

• Manage assigned portions of the month-end close process, ensuring deadlines are met and reconciliations are complete.

• Review balance sheet accounts, job cost reports, and supporting schedules prior to submission to the Controller.

• Prepare and analyze recurring internal reports related to job cost, billing, AP/AR status, and operational metrics.

• Partner with Finance and Operations to enhance reporting tools and improve forecasting accuracy.

• Ensure adherence to established accounting policies, internal controls, and documentation standards.

• Identify process gaps, inefficiencies, or recurring issues and recommend practical improvements.

• Support system optimization efforts within Sage Intacct, HCSS, and related tools.

• Assist with audit preparation and respond to audit or external accountant requests as delegated by the Controller.

• Implement standardized workflows for:

• Job setup and cost coding
• Billing schedules and pay app submissions
• Change order tracking and approval
• Closeout and retainage release

• Coordinate with Operations to support compliance with contract requirements such as:

• Certified payroll (if applicable)
• Prevailing wage reporting
• Lien waivers
• Subcontractor documentation / insurance certificates
• Vendor compliance requirements
• Certificates of Insurance ("COI")

• Performs other duties as assigned, consistent with the scope and level of the role.

Benefits

Required Skills & Abilities

• Strong working knowledge of construction accounting, job cost, WIP, and billing processes.

• Ability to review work for accuracy, completeness, and compliance, not just perform it.

• Proven ability to prioritize, delegate, and manage competing deadlines.

• Strong communication skills with the ability to partner effectively with Operations and Project Management.

• High…