Emergency Mgmt Coordinator

Summary

The Emergency Management Coordinator is responsible for coordination and implementation of an all-hazards emergency management plan focused on mitigation, preparedness, response and recovery programs to ensure a resilient and safe environment of care for patients, visitors and co-workers. Responsible for regulatory compliance, education and training, drill and exercise and oversight of incident response.

• Conduct an annual hazard vulnerability assessment (HVA)/risk analysis to determine the facility’s risk for natural, technological, human‑caused, and other disasters.
• Develop and maintain emergency plans and procedures for disasters identified in the HVA/risk analysis.
• Collaborate with the management team in the creation, development, education, training and implementation of disaster plans that are in alignment with state and other regulatory agencies.
• Know when to activate the facility’s emergency operations plan and hospital command center.
• Know the organization’s alert and notification system and procedures, and ensure appropriate staff is educated on this as well.
• Manage disaster response or crisis management activities for the facility.
• Ensure availability of staff 24/7 to respond to disaster or potential disaster situations.
• Participate in the organization’s committee for general administration in planning, coordinating, maintaining and updating disaster plans, including internal and external event response.
• Provide necessary project management and support for all related emergency preparedness sub‑committee work.
• Develop and prepare reports that fulfill grant contract requirements as outlined by the specific funding stream.
• Perform an education and training needs assessment and work collaboratively with staff development representatives to create, implement and review safety/ regulatory education and training requirements/programs to meet the needs of staff (e.g., Hospital Incident Command System).
• Coordinate the use and routine testing of all disaster‑related equipment.
• Participate in development of policies and procedures that facilitate compliance and program implementation.
• Ensure the facility meets all standards and compliance with federal regulations related to emergency management planning, such as The Joint Commission (TJC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), Centers for Medicare & Medicaid Services (CMS) and Department of Homeland Security (DHS) regulations and standards.
• Also ensure that the facility meets the Emergency Management criteria required by the hospital accreditation body.
• Establish mechanisms to collect, review and track data required by local, state and federal entities which are consistent with the facility’s policies and procedures.
• Coordinate the collection of organization‑wide regulatory required information including, but not limited to, hazardous materials inventory, departmental hazard surveillance and disaster supply inventories.
• Provide warnings and emergency data to the organization, and operations and technical support to leadership before, during and after emergencies that affect it.
• Develop relationships and collaborate with partners/stakeholders, both internal and external to the organization, such as other local hospital disaster coordinators, the area healthcare coalition and emergency medical services, public health, fire and law enforcement agencies.
• Identify and maintain contact information for community response partners and identify how your facility will be notified of an emergency/crisis situation.
• Establish a schedule of training and exercises to practice/test the emergency plans and participate with community partners in community or statewide exercises maintaining compliance with accrediting agencies.
• Document the results of these exercises in an after‑action report to improve the facility’s emergency operations plan and response activities.
• Incorporate any lessons learned into future iterations of the plans.
• Perform assigned incident command role during drills, exercises and real‑world emergencies.
• Coordinate and meet with department leaders from the organization to work on corrective action plans and improvement initiatives related to safety and emergency management programs.
• Represent the organization on various preparedness committees, such as the regional healthcare coalition.
• Mentor students, interns and other applicable staff on the roles and responsibilities of the emergency manager.

• Associate’s degree in a related field.
• Required:
  
  FEMA Independent Study Courses 100, 200, 700, 800 within 30 days of hire.
• ICS 300/400 and Homeland Security Exercise and Evaluation Program (HSEEP) within 12 months of hire.

• At least 2 years of emergency management experience in a healthcare setting or public emergency management setting required.
• 3–5 years experience preferred.