Executive Administrator

Employment Type:
Full-Time | On-Site

Location:
RxHealing Headquarters – Fort Wayne, IN

RxHealing is a purpose-driven healthcare company committed to transforming lives through innovative, compassionate care solutions. We support healthcare providers nationwide through advanced clinical products and services designed to improve patient outcomes and strengthen provider operations.

At RxHealing, healing begins with empathy and integrity. As we continue expanding from our headquarters in Fort Wayne, IN, we are building a high-performing team that operates with professionalism, humility, and accountability. Every team member plays a critical role in supporting our field representatives and provider partners across the country.

RxHealing is seeking a proactive, highly organized Executive Administrator & HQ Operations Coordinator to provide direct support to the CEO and executive leadership team while also serving as the operational anchor for our headquarters.

This role blends executive-level administrative support, foundational HR coordination, and front-of-house professionalism. You will ensure leadership operates efficiently, employees feel supported, and our headquarters runs with consistency and excellence. This individual will serve as the first point of contact for incoming calls and visitors, representing RxHealing with professionalism and warmth.

This is an ideal opportunity for someone who thrives in a fast-paced, entrepreneurial environment, enjoys wearing multiple hats, and wants to directly impact company culture, operations, and growth.

• Provide comprehensive support to the CEO and executive team, including calendar management, scheduling, travel coordination, and meeting preparation
• Prepare professional reports, presentations, internal communications, and executive correspondence
• Attend leadership meetings, capture notes, track follow-ups, and ensure accountability on action items
• Support strategic initiatives and special projects as assigned.

• Serve as the primary point of contact for incoming HQ phone calls and general inquiries
• Greet and assist visitors, vendors, and partners with professionalism and discretion
• Maintain organization and presentation of the headquarters environment
• Manage incoming mail, deliveries, and general office coordination
• Support internal communication flow between departments

• Support vendor research, vendor onboarding, and contract coordination
• Assist in sourcing new products or service partners
• Help coordinate leadership retreats, team offsites, conferences, and company-wide events
• Serve as a liaison between executives, HQ staff, and field representatives
• Maintain strict confidentiality in all personnel and business matters

• 3+ years of experience in executive support, operations coordination, or HR administration
• Strong organizational and time management skills with the ability to manage multiple priorities
• Professional presence and confident phone communication skills
• Experience supporting onboarding, benefits, or HR processes
• Proficiency with CRM systems, Slack, Microsoft Office, and Google Workspace
• High level of discretion, professionalism, and attention to detail
• Strong written and verbal communication skills
• Experience in healthcare, medical sales support, or growth-stage startups is a plus

• Competitive compensation and full benefits package
• A collaborative, mission-driven culture where every team member makes a difference
• A modern, energetic workspace in our new Fort Wayne, IN headquarters
• Opportunities for personal growth and professional development
• A chance to help build a company that’s redefining care for patients and providers nationwide