Administrative Assistant

Role Overview

Sodexo is seeking an Administrative Assistant to provide multi-departmental support for our Valet, Concierge, and Nutrition Services teams at Parkview Health System in Fort Wayne, IN. The ideal candidate is a tech-savvy professional who can pivot quickly between administrative tasks and frontline employee support.

Sodexo offers a range of services to healthcare facilities, including food, nutrition, environmental, facilities management, healthcare technology management, retail, and patient experience services. Employees at our healthcare sites play a crucial role in enhancing patient experience and well-being

• Design, maintain, and update Smartsheet dashboards to track departmental KPIs, inventory, and project timelines.
• Manage timekeeping, shift adjustments, and payroll processing within the UKG platform for both departments.
• Ensure high levels of accuracy when inputting daily operational metrics, patient nutrition data, or valet volume reports.
• Produce professional documents, spreadsheets, and presentations using Word, Excel, and PowerPoint.
• Serve as the primary point of contact for new hourly employees, guiding them through the onboarding process, background checks, and initial training schedules.
• Assist hourly staff with navigating internal systems, accessing paystubs, and understanding company policies.
• Create flyers, digital signage, and internal newsletters to promote department news.
• Coordinate departmental meetings, take minutes, and distribute essential updates to a diverse workforce.

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

• Proficient skills in Microsoft Office Suite and experience with Smartsheet or similar project management tools.
• Ability to support multiple service lines with different operational needs.
• Strong interpersonal skills to effectively assist a diverse group of hourly employees.
• Exceptional time-management skills with the ability to meet strict payroll and reporting deadlines.

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike.

We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy s is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

If you need assistance with the application process, please complete this form.

Minimum Education Requirement - High School Diploma, GED or equivalent experience