Administrative Assistant

Overview

Position: Administrative Assistant

Department: College of Health Professions, Nursing and Pharmacy

Campus: Fort Wayne, IN

Target Hire Date: February 2026

Are you a highly organized professional who thrives in a fast-paced environment? Manchester University is seeking applicants for an Administrative Assistant of College of Health Professions, Nursing and Pharmacy. As the primary point of contact for program leaders and faculty, the Administrative Assistant ensures smooth operations across departments. The right candidate brings a proactive mindset, strong organizational skills, attention to detail, and the ability to manage competing priorities while collaborating effectively at all levels.

• Provide administrative support to department chairs, program directors, and faculty.
• Manage calendars and schedule meetings with internal and external participants.
• Prepare and distribute meeting agendas and related materials.
• Draft correspondence, reports, and other documents.
• Coordinate vendor setup, maintenance requisitions, and supply orders.
• Assist with budget approvals, invoice processing, and P-card reconciliation.
• Maintain electronic archives of program files.
• Track professional development spending and facilitate related approvals.
• Coordinate faculty candidate interviews in collaboration with HR and search committees.
• Support other College units as needed and perform additional duties as assigned.

• Bachelor’s degree and/or prior administrative or clerical experience strongly preferred.
• 3–5 years of relevant experience.
• Ability to work independently and take initiative.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Teams, SharePoint, and One Drive.
• Professional demeanor and ability to interact effectively at all organizational levels.

At Manchester, we:

• Respect the infinite worth of every individual
• Foster a campus culture rooted in integrity, compassion, and service
• Support a healthy work-life balance with generous time off and flexible scheduling
• Offer competitive salary and comprehensive benefits
• Invest in faculty development and encourage scholarly engagement

For more information about the position, please review the job description attached to this posting.

To apply
, please select the "Apply" button to begin the application process and submit your resume and cover letter.

Manchester University is an equal opportunity employer, and we are committed to respecting the infinite worth of every individual.

We encourage individuals of all backgrounds to apply.