Construction Office Manager

Vaco is partnering with a national construction and engineering organization on a large, multi-year project in Fort Wayne, IN. This is an onsite Construction Office Manager role supporting a busy construction site environment. This is a contract to hire opportunity.

This position is ideal for an administrative professional who thrives in a fast‑paced, hands‑on, blue‑collar environment and enjoys being the go‑to support person keeping operations running smoothly.

• Monday, Wednesday, Friday: 7:30 AM - 3:30 PM
• Tuesday, Thursday: 6:30 AM - 3:30 PM

• Southeast Fort Wayne, IN

• Serve as the front‑line office presence for the jobsite trailer; greet visitors and employees as they arrive
• Act as the administrative hub for the project team, supporting the Program Manager and Assistant Project Manager
• Assist with onboarding new field employees, partnering closely with HR
• Enter and manage time‑keeping data for field operations
• Maintain and organize contract documents and project paperwork
• Schedule meetings, manage calendars, and handle general administrative tasks
• Support daily jobsite operations to keep the project moving efficiently

• Strong administrative / office management experience
• Ability to learn new systems quickly
• Comfortable working in a blue‑collar, construction‑style environment
• Highly organized, detail‑oriented, and able to juggle multiple priorities
• Clear, professional communication skills with field and office teams
• MS Office proficiency

• Experience in construction, manufacturing, or industrial environments
• Prior onboarding or HR coordination experience
• Bilingual (English / Spanish)
• Experience supporting fast‑paced project teams

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.