1st- Receptionist

Office Assistant

Pro Resources is seeking a dependable and organized Office Assistant to support daily administrative operations in our office for a company in Fort Wayne, IN. This role involves handling clerical tasks, managing communications, greeting visitors, maintaining records, and assisting with accounting and sales documentation. The ideal candidate is detail-oriented, able to multitask, and possesses strong communication skills with a pleasant, professional demeanor.

Working Hours: 9am-3pm with half hour lunch.

Salary: $16.00

• Front Office & Communication:
  • Greet visitors as they arrive
  • Answer incoming phone calls; take messages or forward as needed
  • Monitor, sort, and forward emails
  • Check the front mailbox
  • Review open sales orders for accuracy and file accordingly
  • Print open order reports from Sage software and pull sales orders
  • Attach pick tickets and BOLs to sales order packets
  • Enter tracking information and email customers as requested by the Sales Team
  • Update the past-due shipment log and distribute to the Sales Team and Freight Coordinator
• Accounts Receivable & Accounting Support:
  • File current and past A/R customer invoices
  • Organize and maintain the A/R filing cabinet
  • Separate and attach 3-part forms to invoice copies
  • Sort and email commission invoices
  • Prepare cash receipt deposits for bank submission
  • Code A/R customer payments (checks and ACH)
  • Enter and post cash receipts in Sage
  • Highlight A/R reports for past-due accounts
  • Update customer sales spreadsheets in Excel
  • Review A/R folders for accuracy and reorganize files at year-end

Locally-owned since 1986, Pro Resources is an employment services firm specializing in short-term, long-term and direct hire staffing in the Industrial, Clerical and Professional job markets. We are more than just a staffing firm. As an employee, there is never a fee for our service. We strive to match your skills, qualifications and desires to our customers’ open positions.

We offer healthcare, dental and vision benefits, direct deposit, pay card services, referral bonuses and employee of the month rewards. At each of our 16 locations, we look forward to helping you find the perfect job opportunity to begin your new career.