Accounts Payable Administrator

Function

Coordinates the timely processing of all trade and freight invoices and disbursement requests, ensuring accuracy, compliance, and strong internal controls. Maintains ongoing communication with Purchasing, Treasury, and Supply Chain to support precise payment execution and audits employee travel and expense statements for policy compliance. Proactively identifies and implements continuous improvement opportunities within Accounts Payable by leveraging best practices, automation tools, and AI-driven solutions to enhance efficiency and accuracy.

Duties and Responsibilities

Prepares weekly trade invoices and disbursement requests, ensuring proper ledger accounts, receiving and approvals.

Investigates unused PO receipts and open credits.

Interacts with vendors, purchasing, and receiving departments for information and problem resolution for trade payables.

Monitors freight invoices for accuracy to comply with rate contracts and interacts with distribution to resolve discrepancies.

Prepares freight invoices for entry into accounts payable system with correct vendor number and account codes.

Processes freight invoices and trade invoices into accounts payable system.

Processes all "Collect" and "Rea Truck" shipments into the system.

Generates cash requirement reports, verifies for accuracy against invoices and processes checks for freight and trade payables.

Requests and supplies proof of delivery on vendor shipments as necessary.

Audits manual travel and expense statements per company policy and processes for payment.

Processes accounts payable wires into accounts payable system.

Manages records storage at outside facility.

Performs other basic administrative duties associated with accounts payable.

Proactively evaluates existing Accounts Payable processes and recommends improvements, including the integration of automation, AI-enabled tools, and other technology solutions to streamline workflows, reduce manual effort, and enhance reporting accuracy.

Position Specifications

Associate's degree in Accounting or related field preferred.

Two (2) years of experience in assisting Accounting and/or Finance departments.

Ability to use MFG-Pro and Microsoft Office.

Knowledge of current trends in financial process automation and digital transformation within Accounts Payable preferred.

In Office Position - Monday through Friday - 8 hours/day