Catering Coordinator

Responsibilities

• Administrative support to the Catering and Banquet Department.
• Answer all incoming telephone calls within three (3) rings.
• Ask appropriate qualifying questions to determine the salesperson, which should receive the sales inquiry.
• Type proposals, Banquet Event Orders, and correspondence received from the Catering staff within one day of receipt.
• Prepare and distribute the Weekly Cover Sheet and BEO packet.
• Sells events such as weddings, local groups, and wedding chapel events.
• Highlight/Asterisk the groups on the Weekly Cover Sheet that are missing and record the group itinerary and status of the event (tentative or definite).
• Deliver any changes or pop-ups for the following day to the appropriate departments.
• Prepare and distribute the Daily Function Sheet to all departments.
• Prepare door cards and reader board monitor.
• Collect the 72-hour guarantees from the appropriate Catering Sales Managers and issue the 72-hour guarantee sheet by 2:00 PM each day.
• Distribute the following 72-hour guarantee sheet the following days.
• Assist in making the Catering Office as efficient as possible.
• Performs related duties or projects as assigned by the management.

• Physical Demands: While performing the duties of this job, the employee is frequently required to stand, walk, talk and hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance, and stoop, kneel, stand and/or walk for long periods of time. The employee must occasionally lift and/or move up to 50 pounds.
• Communication: Excellent verbal and good written skills required. Extra language knowledge is a plus but not required. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to write reports, business correspondence, and procedure manuals. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations depending on the groups and clientele.
  
  Basic Computer Skills. Ability to learn Marriott Catering, Sales, and PMS systems. Ability to use Microsoft Office programs.

• Competitive salary.
• Health insurance.
• Dental Insurance.
• Vacation and sick/personal time off.
• Flexible spending accounts (medical and dependent care).
• Company-paid basic life insurance.
• Short-term disability.
• Long-term disability.
• 401(k).
• Travel benefits.