Assistant Director, Budgets

Job Summary

Assistant Director, Housing Budgets provides leadership and management of financial and business operations for Housing & Residence Life. Provides solutions to financial problems that have significant impact on the department.

• Manages the day-to-day operations of business functions, including finance, human resources, property control, vendor contracts, budgets, accounts payable, and purchasing.
• Supervises, leads and directs full time staff. Delegates work, establishes work schedules, and communicates performance standards.
• Develops and manages large revenue budget to ensure program alignment with debt coverage ratios.
• Develops and manages operating, concessions, RHA and capital budgets to ensure program alignment with fiscal allocation. Prepares financial analyses such as income and expense forecasting, as well as a variety of routine and ad‑hoc financial reports.
• Reviews and analyzes expense tracking spreadsheets, as well as historical data in order to coordinate the budget process for Housing and Residence Life with the Assistant Vice President. Prepares monthly financials for Assistant Vice President that summarizes department‑wide expenditures and revenue.
• Plans and implements special projects as assigned. Represents the department or college on committees and work groups as requested.
• Serves as a liaison between administration and employees by handling questions, interpreting and administering policies and procedures, and resolving escalated issues and concerns related to the scope of duties.
• Ensures that all financial and business operations and activities comply with university policies and guidelines.
• Participates in the strategic planning for assigned areas and assists with developing and implementing the departmental strategic plan.
• Establishes performance goals and measures to evaluate success within the assigned area of responsibility.
• Develops and implements business and fiscal processes to ensure compliance and good stewardship of university resources.
• Reviews and approves requisitions, purchase orders, invoices, change orders, budget balances and p‑card transactions.
• Provides oversight for all human resource needs such as hiring, termination, rate planning, salary changes, position control, payroll certification and other personnel actions.
• Coordinates annual 5‑year Housing capital improvement plan meetings with facility operations and develops housing capital budget for review and approval by Assistant Vice President.
• Oversees the management of vendor contracts.
• Coordinates the development of Request for Proposals (RFP) and Invitation to Negotiate (ITN) processes in conjunction with Procurement Services.

• Other job‑related duties as assigned.
• Provides leadership in the absence of Assistant Vice President, University Housing.

Required Qualifications:

• This position requires either ten years of directly related full‑time experience or, as an alternative, a Bachelor’s degree from an accredited institution in Business Management, Public Administration, Accounting, Finance, or closely related field and six years of full‑time experience directly related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office Suite.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

• Master’s Degree from an accredited institution in Business Management, Public Administration, Accounting, Finance, or closely related field.
• Six years experience in budget management, accounting, finance or other related work experience.
• Work experience in a higher education setting.
• Experience with Banner enterprise application and Workday.
• Experience managing others by providing information, guidance, and motivation.
• Certified Public Accountant.

• Knowledge of advanced budgeting principles and practices.
• Knowledge of or ability to learn Workday or similar enterprise financial management software application.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize…