HR Benefits Administrator

The Benefits Administrator / Human Resource Generalist is responsible for managing all aspects of employee benefits administration and ensuring compliance with legal and regulatory requirements. This role directly reports to the Human Resource Manager.

• Administer all employee benefits programs, including medical, dental, vision, life insurance, disability, 401(k), and other voluntary programs.
• Process new hire enrollments, changes, and terminations in benefits systems.
• Audit benefits data to ensure accuracy of enrollments, deductions, and billing.
• Review and reconcile monthly carrier invoices; resolve discrepancies with vendors.
• Review and reconcile monthly premium statements against employee contributions.
• Ensure compliance with all federal and state regulations, including ACA, ADA, HIPAA, COBRA, ERISA, FMLA, and Section 125.
• Coordinate open enrollment initiatives and serve as the primary point of contact for employee benefit inquiries.
• Complete ACA reporting requirements on a monthly and annual basis.
• Administer and track FMLA and related leave programs; coordinate with payroll and third-party vendors; collect and post insurance payments for employees on leave.
• Assist with OSHA compliance, including recordkeeping and maintenance of the OSHA 300 log.
• Lead company wellness initiatives, including planning and executing the annual Wellness Fair.
• Conduct preliminary investigations of workplace incidents, gather statements, collect evidence, (photos, video, witness information), and document findings. Complete root cause analysis.
• Analyze incident trends and prepare reports to support safety and injury prevention efforts.

• Support development and communication of HR policies, including updates to the employee handbook.
• Respond to employment-related inquiries and assist with policy interpretation.
• Monitor DOT compliance requirements for drivers, including maintaining driver qualification files.
• Maintain accurate and up-to-date HR files, records, and HRIS data in compliance with applicable laws and best practices.
• Assist in improving existing processes, procedures, and documentation.
• Stay current on HR trends, best practices, regulatory changes, and new technologies.
• Provide general administrative and clerical support, including filing, scanning, document preparation, special projects, and internal communications.

• Experience in benefits administration preferred.
• Proficiency in Microsoft Office Suite, Excel and experience with HRIS and benefits platforms required.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks with accuracy and efficiency.
• Strong analytical and problem-solving skills, with the ability to interpret data from multiple sources.

• This role is open to early-career candidates, including new and recent graduates.