Administrative Assistant II - Human Resources; Lee

Overview

Description

• Great working environment
• Growth and Development Opportunities
• Competitive Benefits Package
• Paid Time Off (Vacation and Sick)
• Public Service Loan Forgiveness Qualifying Employer
• Tuition Assistance
• Paid Holidays
• Retirement Plan Options
• 457 Deferred Compensation Plans

WHY SHOULD YOU APPLY TO THE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE 20TH JUDICIAL CIRCUIT?

• Great working environment
• Growth and Development Opportunities
• Competitive Benefits Package
• Paid Time Off (Vacation and Sick)
• Public Service Loan Forgiveness Qualifying Employer
• Tuition Assistance
• Paid Holidays
• Retirement Plan Options
• 457 Deferred Compensation Plans

• Bachelor's degree from an accredited college or university; additional relevant human resources experience may substitute for the recommended education level on a year-for-year basis
• Two years of Human Resources or administrative/secretarial experience (experience within the last five years preferred). Additional relevant education may substitute for the recommended experience on a year-for-year basis
• Knowledge of Human Resources and State Courts Rules and Regulations

This is responsible work performing a variety of receptionist, administrative, and human resources duties in the Human Resources department for the Administrative Office of the Courts in the Twentieth Judicial Circuit. The Administrative Assistant II is the first point of contact for all Human Resources visitors and telephone calls and is responsible for greeting and assisting all customers. The Administrative Assistant II works independently and as a team member, and must exercise discretion in dealing with confidential, sensitive, and detailed information.

Work is performed under limited supervision. A variety of working relationships are established with the state courts system personnel, judges and non-judicial officers, vendors, judicial assistants, and the general public.

Primary responsibilities include: (1) Reception; (2) Records Management; (3) Tuition Reimbursement and Waivers; (4) Recruitment Processes and Employee Benefits; (5) Certificates and Awards; (6) HR Systems Processes; and (7) Other Duties as Assigned.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Reception
• Serve as receptionist for Administrative Office of the Courts’ Human Resources
• Welcome and assist visitors as appropriate for level of responsibility
• Process incoming and outgoing mail and documents (interoffice and General U.S. mail), hand deliver and pick up to various buildings weekly or more often if necessary
• Date stamp all incoming mail
• Receive and distribute packages and faxes
• Ensure HR lobby has appropriate Employment Law posters, recruitment information, and other human resources related information
• Maintain organization of reception, conference, and front desk areas
• Create new documents, forms, brochures, checklists, etc. as directed
• Maintain current forms, documents, and links in correct folders electronically and in physical files
• Update HRIS and ensure Outlook is updated when employee/JA/Judge changes occur
• Kwiktag Scanning
• Scanning documents within five (5) business days of receipt
• Maintain/Update Kwiktag manual
• Place appropriate orders and documents in personnel files
• Train new users on Kwiktag use and procedures
• Perform Kwiktag administrative functions
• Maintain accurate and organized personnel document storage records
• Process requests for scanned Kwik Tag documents and review
• Update, upload, delete, and reorganize, as needed, current documents in both internal and external formats of Court Connect
• When authorized, research and respond to inquiries related to public records and information requests and retain specific and detailed compliance information
• Receive, review for accuracy, and process education reimbursement applications within three (3) days of receipt
• Track and maintain education assistance program (EAP) budget and participant information utilizing Microsoft Excel
• Confirm annually during the 3rd quarter, the current State university cost per credit hour and update documents and Court Connect accordingly
• Complete state employee verifications for State tuition waiver program, provide employee with a copy and place copy in personnel file
• Perform application verifications
• Process employment verification requests
• Input new employee information into HRIS database
• Prepare new hire packets for orientations
• Assist in the New Hire Orientation process with the HR Team
• Participate on interview panels on a rotating basis or more often as needed
• Track, log, and prepare or order all certificates of appointment, service awards, and special awards such as retirement for timely presentation
• Ensure proper budget restrictions and guidelines are followed with relation to the purchase and/or preparation of certificates/awards
• Obtain…