Operations Administrative Assistant

Operations Administrative Assistant

Pay Rate: $19–$21/hour
Schedule: Monday–Friday, 8:30 AM – 4:30 PM
Work Model: Full-time | Onsite
Status:
Temp-to-Hire

The Operations Administrative Assistant supports daily operations, scheduling, permitting, and customer service functions in a fast-paced environment. This role works closely with Operations leadership, Project Management, and Purchasing to ensure smooth workflow, accurate documentation, and effective communication across teams.

• Provide administrative support to the Operations team
• Deliver professional customer service via phone and email
• Schedule measurement and installation appointments
• Perform all aspects of permitting
• Prepare daily installer folders and job documentation
• Complete scanning, filing, and data entry tasks
• Coordinate with vendors to obtain PO confirmations and ETAs
• Assist with preparation for company meetings and events
• Serve as a Notary Public (assistance provided to obtain certification)

• Minimum 5 years of administrative experience
• Minimum 5 years of customer service experience
• Strong organizational skills and high attention to detail
• Proficient with computers and Microsoft Office
• Excellent time management and multitasking abilities
• Ability to work independently with minimal supervision
• Strong written and verbal communication skills
• Professional, team-oriented, and service-driven
• Clean background required (background check conducted)

• Permitting experience (3+ years preferred)
• Scheduling experience (3+ years preferred)

• High school diploma or equivalent (preferred)

• Paid Time Off
• Health insurance
• Vision and dental insurance options
• IRA retirement plan with company matching
• Profit sharing (upon conversion, per client policy)

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.