Executive Assistant

WHAT YOU WILL BE DOING:

Executive & Administrative Support

• Manage executive calendars, schedule appointments, and coordinate meetings
• Support Executive Team meetings and leadership communications, including memos and presentations
• Arrange travel and conference logistics for leadership

Records, Compliance & Governance

• Maintain records, policies, procedures, contracts, and legal files
• Gather affidavits for Ad Valorem Tax Exemptions and track contractor Certificates of Insurance
• Attend and record minutes for Board and Healthcare Quality Assurance and Improvement (QAPI) meetings as needed

Operations & Coordination

• Serve as a key point of contact for residents, families, staff, and external partners
• Purchase office supplies and manage inventory
• Provide Notary Public services to residents and team members
• Manage PTO calendars and upload annual performance reviews for direct reports to the VP of Operations

WHAT WE ARE LOOKING FOR:

• Genuine compassion for older adults and a strong service mindset
• Strong organizational, communication, and multitasking skills
• High level of professionalism, discretion, and attention to detail
• Self-motivated with the ability to independently manage projects
• Clear, confident written and verbal communication, including public speaking when needed
• Creative, solutions-oriented thinker
• Effective time management skills to balance priorities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience supporting executives in healthcare, senior living, or complex organizations preferred
• Notary Public certification or willingness to obtain

WHAT WE OFFER:

• Attractive compensation and access to wages before payday
• Comprehensive benefits package: medical, dental, vision, life, short- and long-term disability
• Continuing education opportunities
• Tuition Reimbursement
• Partnership discounts through local colleges
• Generous Paid Time Off program
• Retirement plan with 6% company match
• FREE salad bar and homemade soups daily
• Milestone gifts
• FREE telemedicine for family members
• FREE employee clinic sick visits
• Referral bonus opportunities

WE ARE:

A beautiful 60-acre Life Plan Community, or CCRC, that offers senior living at the highest level of independence - with unmatched amenities, fine dining, and refined décor - as well as a full continuum of care that includes Independent and Assisted Living, Memory Care, Long-Term Care and Rehabilitation.

Cypress Cove enjoys a resident-staff rapport that is engaging and friendly. As much as our residents LOVE to live here, YOU will LOVE to work here!

EOE/Drug Free & Tobacco Free Workplace

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.