Construction Office Administrator

Address 6464 Corporate Park Circle, Fort Myers, FL, 33966, US

Compensation $20.00 - $25.00/hour

🌟 Join Valtex LLC as a Construction Office Administrator - Be the Hub of Our Growing Team! 🌟

Position Title: Construction Office Administrator
Company: Valtex LLC
Pay Range: $20 - $25+ per hour (based on experience)
Employment Type: Full-Time
Industry: General Construction (Commercial)

Valtex LLC is seeking a highly organized and bilingual Construction Office Administrator to support our growing commercial construction operations in Fort Myers, FL. This essential role combines front desk responsibilities with in-depth financial, administrative, and compliance support. You'll work closely with our Controller and Operations Manager to manage project billing, accounts payable and receivable, vendor compliance, and day-to-day office operations. If you're a proactive, detail-oriented multitasker who thrives in a fast-paced construction office, we want to hear from you!

Valtex LLC is a trusted commercial general contractor based in Fort Myers, FL, known for high-quality project execution and strong client relationships. We operate with a lean, collaborative team where each individual plays a critical role in our success. At Valtex, we value professionalism, problem-solving, and continuous improvement. Employees enjoy a supportive work culture, cross-training opportunities, and a clear path for growth in the construction industry.

• Review and enter payables in Quick Books Online
• Enter and match credit card receipts in Quick Books
• Request and collect daily receipts from company cardholders
• Assist with invoicing/accounts receivable
• Gather invoices and reconcile vendor balance detail reports
• Prepare vendor balance reports and mail vendor checks
• Request and track lien releases
• Project & Operations Support (Operations Manager):
  • Request and process Notice to Owner filings
  • Prepare and track change orders and work orders
  • Maintain project files, sub, and close-out documents
  • Collect and track subcontractor/vendor compliance documents (e.g., insurance, W-9s, lien waivers, OCIP/CCIP enrollment)
  • Ensure timely filing and organization of all project documentation
• Office, Reception & Admin Support:
  • Answer phones, greet visitors, and manage front desk duties professionally
  • Maintain a clean and organized office environment (reception, kitchen, lavatories, etc.)
  • Handle incoming/outgoing mail and deliveries
  • Manage office supply inventory, restock areas as needed
  • Maintain digital and physical filing systems
  • Assist with onboarding new employees (safety paperwork, I-9s, new hire packets)
  • Maintain employee records, certifications, and attendance
  • Provide administrative support to project managers and leadership
  • Perform other duties as needed to ensure smooth office and field operations

• 2+ years of construction office administration or bookkeeping experience.
• Proficiency in Quick Books Online and Microsoft Office Suite
• Strong organizational and multitasking skills
• Excellent communication and teamwork mentality
• High school diploma or GED required; additional training in business or accounting preferred
• Health & Wellness: Medical insurance allowance, company-provided safety equipment
• Work-Life Balance: Paid holidays, vacation, and sick days
• Career Growth: Paid training, certifications, apprenticeship/mentorship opportunities
• Perks: Weekly pay cycle, company events, smartphone or tablet tech package

• Full-Time
• Monday - Friday, standard business hours

• On-site in Fort Myers, FL
• Daily in-office presence required

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.