Administrative Assistant

Overview

The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities.

The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence.

• Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels.
• Answering inbound phone calls.
• Maintain an appropriate level of confidentiality.
• Process appropriate internal and external correspondence related to job files.
• Process appropriate field documents and correspondence.
• Process all related material and subcontractor documents.
• Assist and process all accounting/financial processes as assigned.
• Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters.
• Coordinate accident/incident reporting regarding workers' compensation and auto liability.
• Provide backup/assistance to other administrative personnel as necessary.
• Direct customer contact relating to scheduling, billing, and collections for contract customers.
• Assist the Branch manager, as requested during administrative review and evaluations.
• Provide technical support/assistance to administrative personnel.
• Manage the location’s office supplies budget and inventory.

We are seeking candidates with 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field. Experience in the fire sprinkler trade is preferred. Please note that only applicants who do not meet these criteria may be contacted. All are encouraged to apply.

Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we re more than just a workplace – we re building a legacy.

If you re keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let s shape the future of fire protection together with enthusiasm and purpose!

• 401(k)
• 401(k) matching
• Employee Stock
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance