Executive Assistant

Summary

You have the opportunity to be surrounded by and learn from and grow with the top 20% of real estate professionals in North America. Come grow with us as an Executive Assistant. The Executive Assistant provides administrative, operational, and logistical support to Dream Team United ownership. This role oversees property and building management, light bookkeeping coordination, inventory and vendor oversight, travel logistics, and general administrative support across multiple entities.

The position requires strong organization, discretion, and the ability to manage multiple priorities independently.

• Manage tenants for DTU-owned properties, including leases, rent collection, and maintenance
• Oversee RV, boat, and storage properties
• Coordinate maintenance for DTU offices, including Carolina Place and GSP locations
• Manage vendors and contractors; create timelines and ensure follow-up and compliance
• Oversee office supplies and inventory for DTU locations (Carolina Place, GSP, Wilmington, Triangle, Triad)
• Ensure all building-related bills and invoices are paid on time; set up autopay when possible

• Schedule flights, hotels, transportation, and restaurant reservations during CEO travel
• Maintain team lead’s schedule

• Assist with raffle assembly and client event setup
• Support marketing initiatives as needed (mailings, item pickup, event preparation)

• Submit monthly invoices and receipts through bookkeeping systems
  
  Reconcile expenses and prepare expense reports
• Collect and organize financial and tax documentation for CPAs, financial advisors, and the IRS
• Pay invoices and property tax bills for all related entities

• Handle daily requests and ad hoc tasks as needed
• Check mail daily at the Market Center and FM location
• Provide light administrative support to operations

You are an organized, methodical and driven professional with a servant leader's heart. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work and your ability to serve others. No task is too great or too small for you – your primary motivation is to support leaders and you do it well.

• Team player
• Strong written and verbal communication skills
• Learning based, growth-minded
• Organized
• Knowledge of basic office suite software and calendaring systems
• Excellent time management skills
• Quickly adapts to changing circumstances

The mission of Dream Team United is to provide the premier customer service experience for each home seller and home buyer we work with. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of Dream Team United is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.