Procurement Officer

Job Profile Summary This is an advanced public and professional procurement position which plans and leads the procurement and contracting process for a myriad of complex goods or services within the assigned area of responsibility and in support of the College mission. Prepares the release, receipt, and evaluation of all formal and informal solicitations documents. Work requires thorough knowledge of procurement and contracting management to assure best value goods and services are delivered to College units.

This position is responsible for following and adhering to College policy, procedures, and guidelines as well as federal, state, and local regulations while assuring that the highest degree of ethical standards is maintained. Performs related duties as assigned.

Minimum Education

• Bachelor's Degree in Business or Public Administration, Accounting, Finance, Information Technology, Supply Chain Management, Construction Management, or a closely related field.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training

• Six years in professional public or non-profit procurement with complex solicitation contracting management experience.

Minimum Certification/Licenses

• Certifications/Licenses:
  Certified (CPPB or CPPO) is highly preferred. If selected, non-certified applicants are required to be certified as a CPPB (Certified Professional Public Buyer) or CPPO (Certified Public Purchasing Officer) within thirty-six months from the date of hire, which is required to be maintained throughout employment in this classification.

Essential Functions

• Daily - 25%:
  Establishes and maintains the preparation, release, receipt, and evaluation of all formal and informal solicitation documents for assigned area of responsibility and assures compliance with College policy, applicable statutes and regulations, and best business practices. Works collaboratively with affected College units to develop specifications and solicitation documents to achieve best value for the College.
• Daily - 20%:
  Plans, directs, and organizes all procurement activities within assigned area of responsibility in accordance with College policy and applicable statutes and regulations, including solicitation, evaluation/contract negotiation, award, and post-award contract management. Communicates professionally with all vendors, other public agencies, and College personnel through appropriate use of correspondence, email, and verbal communications. Assists the Contract Negotiator in the coordination of documents within assigned area of responsibility, including all terms and conditions, statements of work, and service level requirements and sets negotiation meetings.
  
  Assures that appropriate levels of insurance, as recommended by Risk Management, are obtained for all solicitations and contracts under assigned area of responsibility.
• Daily - 10%:
  Acts as support to Contract Administrator for all contracts and procurements under assigned area of responsibility, including but not limited to: reviewing contractor documentation (i.e. licenses, bonding capacity, insurance, certificates, etc.), avoiding lapses in contract coverage, contractor performance management, and assuring that deliverables have been met through collaboration with End User and not exceeding approved award amounts.
• Daily - 5%:
  Assists the Procurement Agent or equivalent in reviewing available piggybacks and/or preparing informal solicitations (RTQ) and/or issuing purchase orders under assigned area of responsibility and assures compliance with applicable policy or regulation.
• Daily - 10%:
  Establishes priorities to assure that work under assigned area of responsibility (solicitations, contracts, purchase orders, contractor communications, etc.) is completed in a timely manner. Researches and evaluates market conditions and other current affairs under assigned area of responsibility to assure that best value to the college is maintained in all procurement activity.
• Daily - 10%:
  Provides support for College-wide strategic sourcing initiatives which may include cross-functional teams; negotiates pricing; assists with contract administration; reviews available procurement methods; leads change management efforts and implementation of new processes and best practices as these relate to procurement and contracting; and assists in the reporting of all relevant activities.
• Weekly - 10%:
  Manages preparation of all documents relating to award recommendations, including items for approval by the College President or District Board of Trustees. Prepares or oversees preparation of all necessary reports for assigned area of responsibility.
• Monthly - 5%:
  Participates in the development, and review of procedures to maximize delivery of services to College departments and to improve College procurement practices. May represent the Senior Director and/or AVP at various conferences and meetings. Additionally, participates, as required, in various governmental purchasing…