Family Office – Payroll Manager

Description

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team.

If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Overview:
The Payroll Specialist will serve as the dedicated subject matter expert supporting payroll operations for Multi Family Office. This role provides high touch service across complex, multi state payrolls for a diverse set of clients, including high net-worth families, athletes, and their related entities.
The ideal candidate brings strong technical payroll knowledge, expertise in multi-state compliance, and the ability to manage sensitive client and employee matters with discretion and professionalism.

Payroll Administration

• Manage end‑to‑end payroll processing for clients across multiple states and entity types (LLCs, S Corps, household employees, foundations, and operating companies).
• Coordinate all routine payroll functions including onboarding, offboarding, salary changes, bonuses, overtime, reimbursements, and pay adjustments.
• Register new states for state unemployment insurance (SUI) and state/local tax withholding as clients expand into new jurisdictions.
• Manage employees who relocate or work across states mid‑year, ensuring accurate multi‑state withholding, registration updates, and compliance.
• Monitor and apply minimum wage changes, state labor law updates, and shifting regulatory requirements across jurisdictions.
• Liaise with payroll vendors to resolve issues, complete registrations, and ensure payroll accuracy.
• Oversee setup and maintenance of multi‑state compliance including unemployment insurance, paid family leave, and local tax requirements.
• Ensure accurate tax setup, payroll configuration, and compliance when employees change residency or work locations.

Compliance & Regulatory Support

• Maintain ongoing compliance with federal, state, and municipal wage and labor regulations.
• Prepare and distribute all Department of Labor–required notices and communications.
• Manage mandated with holdings, including child support, alimony, and wage garnishments.
• Support and coordinate workers’ compensation claims, audits, and renewals.
• Administer COBRA notices and premium tracking for terminated employees.
• Ensure all mandatory harassment training and other compliance programs are completed and documented.

Benefits & Retirement Plan Administration

• Coordinate with clients and insurance brokers to set up, maintain, and terminate group benefit plans.
• Administer 401(k) plans, including payroll integration, eligibility tracking, and year‑end processes.
• Lead annual healthcare open enrollment, including benefit comparison, communication, and tracking employee submissions.

Client & Employee Support

• Research and respond to payroll‑tax‑specific questions from clients and employees.
• Support hiring processes at client request, including coordinating interviews and onboarding documentation.
• Assist in termination/separation processes, including direct employee communication or in‑person attendance when requested by clients.
• Prepare employment agreements, confidentiality agreements, handbooks, and severance documents in coordination with HR or legal advisors.

Analysis & Reporting

• Conduct compensation and pay analyses including YOY changes, overtime trends, and bonus history.
• Perform market‑rate benchmarking by position or geography.
• Support year‑end payroll processes including reconciliation and SEP contribution processing.
• Prepare payroll‑related reports for Wealth Planners, Tax teams, and Client Advisors.

• Identify and evaluate alternative payroll providers for service improvement and operational efficiency.
• Improve documentation, onboarding/offboarding workflows, and payroll processes across PCFO and MFO teams.

Required

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