Purchasing Agent, Senior

Requirements and Preferences

This announcement will remain active until a sufficient number of applications has been received and may close at any time.
***** This is not a remote position *****

The Broward County Board of County Commissioners is seeking qualified candidates for Purchasing Agent, Senior.

The Broward County Purchasing Division is responsible for procuring goods, services, construction, and professional services for over 60 different agencies of the Board of County Commissioners. As a centralized purchasing agency, the Division is responsible for:

• Creating and issuing solicitations
• Vendor selection
• Negotiation
• Award
• Contract management
• Reporting
• Disposal of surplus property
• Logistic/resource management support for emergencies

The Broward County Purchasing Division has been nationally recognized, receiving the National Institute of Government Procurement's Outstanding Agency Accreditation Award (OA4), and the National Procurement Institute's Achievement of Excellence in Procurement Award. Additionally, it has received the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.

The Senior Purchasing Agent (PA) provides a key role in the division, procuring the goods and services required to operate, maintain, and grow the County's operations, for all who live, learn, work and play in Broward County.

General Description: Reviews, analyzes, and makes recommendations on large scale procurements through the County's central purchasing system. Responsible to bind the County for the purchase of commodities and/or services up to an authorized threshold.

Works independently, under limited supervision, reporting major activities through periodic meetings.

Minimum

Education and Experience Requirements:

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field. (One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years in a centralized purchasing operation including two (2) years in public sector purchasing and supervisory experience involving either projects or staff or closely related experience.

Preferences:

• Master's Degree in relevant field
• Certified Professional Public Buyer (CPPB)
• Certified Public Purchasing Officer (CPPO)
• Certified Procurement Professional (CPP)
• Certified Project Management Professional (PMP)
• 1 yr + Government Procurement Experience
• 1+ years of advanced experience using People Soft modules:
  Strategic Sourcing, Purchasing, E-Procurement, Procurement Contract, E-Supplier and/or Supplier Contract

Knowledge Abilities and

Skills:

Implements the principles and practices of procurement, including market factors such as availability, sources of supply, trends, pricing structures, grades and qualities that impact the procurement of assigned commodities and services, and apply this knowledge to make effective purchases and to resolve associated problems.

Communicates effectively, both orally and in writing.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Manages, prepares, and analyzes competitive sealed bids, competitive sealed proposals, requests for quotations and requests for statements of qualifications. Reviews and evaluates specifications, scope of services, or statements of work and provides guidance and direction to using agencies to ensure competitive and non-restrictive requirements.

Prepares solicitations for commodities, services and construction projects. Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements. Performs solicitation award processes, including agenda reports.

Performs research on prospective sources, industry trends, economic trends, legislation, internal guidelines, regulatory requirements, and funding source (grant) requirements. Recommends revised or new procedures.

Prepares memoranda requesting special conditions for solicitations, makes recommendations for award/rejection of solicitations, or responses to vendor issues or protests.

Reviews and analyzes existing contracts prior to expiration to determine whether the contract should be renewed or re-solicited and prepares recommendations for renewals. Processes recommend contract renewals.

Reviews projects with agents (solicitations, awards, agendas, vendor issues, etc.); trains new and existing agents; reviews and approves documentation prepared by subordinates.

Reviews, analyzes and resolves complex purchasing issues. Determines the appropriate terms, conditions, pricing structure, specifications, and forms for procurements.

Responsible for conducting presentations, outreach events, or pre-bid/proposal conferences.

Performs related work as assigned.

Physical demands refer to the requirements for…