Administrative Assistant

Overview

This position contributes to the success of Pepsi Beverages North America by providing administrative support to the South Florida Market in a professional, confidential, and organized manner.

• Ensure vendor invoices are paid timely, accurately and with the proper approvals
• Create/Process Purchase Order Requisition via SAP/MyBuy system
• Inventory building supplies (office supplies, breakroom supplies, maintenance supplies) to ensure appropriate inventory levels are maintained
• Ordering and tracking uniforms for all frontline employees
• Settlement of driver routes in SAP settlement system including processing customer payments collected by driver, depositing customer payments through banking system, reconciling end of day payment balances, and tracking & reporting of all settlement processes.
• Processing and scheduling donations for location
• Organize and maintain department files, both electronic and hard copy
• Assist with onboarding tasks for new hire frontline employees
• Research and resolve customer billing disputes using SAP system
• Maintain coupon process according to Control guidelines
• Ordering new iPhone/iPad and sending equipment out for repairs
• Timely processing of customer scheduling inquiries using Pepsi direct respond and recover (R&R)
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Daily interaction with all Functional Teams
• Working with centralized partners for various needs of the location
• All other common administrative duties
• Maintain high level of integrity and professionalism in handling confidential material daily
• Ability to work proficiently and calmly under pressure situations
• Work on special projects as assigned

Compensation & Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, Pepsi Co offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility:
  Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• 2+ years’ experience Administrative Support
• Detailed knowledge and experience in Microsoft Outlook, Word, Excel
• Knowledge of SAP or similar software preferred.
• Ability to become proficient in multiple IT applications
• Experience in prioritizing work and multi-tasking - Strong sense of urgency
• Excellent written and verbal communication skills
• Requires creative thinking and problem-solving skills
• Must be able to work independently to complete assigned tasks
• Must be able to flex schedule to meet work demands as needed (ex. early mornings, after hours).

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections , commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Pepsi Co is an Equal Opportunity

Employer:

Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View Pepsi Co EEO Policy.

Please view our Pay Transparency Statement