Executive Assistant, Office Chairman

Overview

Executive Assistant, Office of the Chairman – ICBD

Downtown Fort Lauderdale, FL HQ - In-Office

ICBD is a robust single-family office focused on private investment and business development, supporting exceptional companies in healthcare, technology, and beyond. We own and operate a growing portfolio of high-performance businesses united by a shared commitment to people, operational excellence, and long-term value creation. But we’re not just building businesses—we’re building a legacy of leadership, innovation, and purpose. Joining ICBD means you ll be part of the team behind some of the fastest-growing companies in healthcare, technology, and business services.

We are proudly self-funded, committed to sustainable growth, and led by visionary thought leaders—including our CEO and Founder, the 2024 Ernst & Young U.S. Entrepreneur Of The Year® National Overall Award winner. Our most visible success is ABA Centers, a revolutionary leader in autism care and diagnostics, ranked #5 on the 2024 Inc. 5000 list of fastest-growing private companies in the U.S. The ICBD portfolio includes these dynamic organizations united by strategic vision, operational expertise, and unwavering commitment to excellence: ABA Centers – The leading provider of autism care in the U.S., with 13 regional brands and 70+ operating areas;
Gate House Treatment – A comprehensive network of substance use disorder programs that address the full spectrum of recovery needs from medical treatment to supportive housing and respite services;
Marquis MD – A concierge medicine concept redefining healthcare by prioritizing convenience, connection, and care powered by advanced technology;
Exact Billing Solutions – Innovative revenue cycle management and advanced billing support systems for healthcare providers;
Curative AI – A next-generation platform using AI to disrupt and transform the healthcare system by providing new solutions for revenue cycle management, scheduling, medical documentation, clinical and diagnostic support, and more;
The Christopher M. Barnett Family Foundation – The philanthropic heart of ICBD, advancing programs that address autism care, food insecurity, homelessness, women’s empowerment, and underserved children.

Executive Assistant to provide high-level support to the Chairman of a dynamic, fast-growing family office. This is a unique opportunity to work alongside an accomplished founder and CEO, ensuring the seamless execution of both professional and personal demands in a fast-paced, high-growth environment.

The ideal candidate is polished, discreet, and thrives under pressure. They will be highly skilled in managing complex calendars, travel logistics, high-profile events, and confidential matters with the utmost professionalism. This is a role for a career EA who anticipates needs, solves problems proactively, and brings calm and organization to a fast-moving environment.

• Manage an ever-changing executive calendar, schedule, and priorities.
• Partner with PA team to coordinate national and international travel, including detailed itineraries and logistics.
• Provide executive-level meeting preparation, documentation, and follow-up.
• Handle sensitive correspondence, expenses, and records with discretion.
• Partner closely with OpCo CEO’s, Family Office President and the broader executive team to ensure alignment.
• Oversee special projects, events, and initiatives on behalf of the Chairman.
• Maintain strong working relationships with stakeholders, staff, and family members.
• Participate in a rotating weekend on-call schedule as part of the Chairman’s office team.

Qualifications

• 10+ years of C-Suite executive support experience, ideally with UHNW individuals.
• Proven ability to thrive in a high-pressure, fast-growth environment.
• Exceptional organizational skills, emotional intelligence, and problem-solving ability.
• Tech-savvy with strong proficiency in Microsoft Office Suite, SharePoint, One Drive, and iOS devices.
• Familiarity with Asana.
• Flexibility to work evenings, weekends, and travel as needed.
• Impeccable discretion, integrity, and professionalism.

This is not a typical EA role, it is a career-defining opportunity for someone who thrives in dynamic environments, enjoys being a trusted strategic partner, and is passionate about service excellence. You will be at the center of decision-making and execution for a highly successful Chairman, helping shape the impact of a growing family office and its portfolio of companies including 4000+ team members.

• 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays).
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Medical, dental, vision, long-term disability, and life insurance.
• Generous 401(k) with up to 6% employer match.

ICBD participates in the U.S. Department of Homeland Security E-Verify program.