Executive Assistant to CEO

Responsibilities

The Executive Assistant to the CEO will :

• Provides overall confidential executive administrative support while anticipating and being proactive to the needs of the CEO.
• Manages a complex and busy calendar for the CEO which includes scheduling meetings, notifying meeting participants of schedule changes, and prioritizing meetings.
• Acts as a liaison between the CEO and senior management, clients, and all external contacts; understands which issues are urgent and prioritizes in order of importance.
• Creates client presentation decks and other meeting materials for the CEO.
• Manages the CEO’s Board obligations and ensures the CEO is prepared for each Board meeting.
• Maintains a strong understanding of the business including financial terminology; has a good understanding company products, strategies, and organizational structure.
• Coordinates travel arrangements including air, hotel, transportation, and other details for the CEO’s domestic and international travel.
• Prepares written communication pieces on a variety of subjects, meets with department heads and other key managers to obtain input, writes concise communication pieces and presents to the CEO.
• Serves as Project Manager for a variety of special assignments as designated by the CEO; which includes establishing objectives, preparing project timelines, determining priorities, managing time, and completing projects within the established deadline.
• Provides general reception for the CEO ensuring visitors and callers are greeted in a professional and courteous manner while screening incoming calls and visitors.
• Performs related duties as assigned.

• At least 6 years of high-level administrative experience with at least 3 years’ experience as an Executive Assistant to a C-level executive.
• Prior experience in financial services required.

• Experience dealing with C-Suite as well as their fast pace & ever-changing schedules.
• Excellent writing skills with the ability to prepare a variety of communication materials.
• Excellent analytical skills with the ability to quickly and efficiently prepare reports.
• High level of professionalism and ability to handle confidential information with discretion.
• Extremely organized with the ability to prioritize work, multi-task and work independently.
• Excellent MS Office skills including Word, Excel, Outlook and PowerPoint.