Administrative Assistant; Zoning and Landscaping

Overview

The Zoning and Landscaping Division seeks an Administrative Assistant due to a recent promotion. The Administrative Assistant supports our department by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, reads and answers correspondence, and sometimes handles confidential information.

This job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769. Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.

The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility;
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities;
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies;
• Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities;
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate;
• Maintains detailed and accurate records; provides, creates and submits reports as required;
• May prepare and maintain payroll for assigned division;
• Maintains department filing, records and rosters; develops, implements and modifies filing systems;
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing;
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures;
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Applicants who qualify will…