Meeting Coordinator

Director Organizational Development at American Meetings, Inc. (AMI)

The Meeting Coordinator provides direct support to the AMI Meeting Managers. The Meeting Coordinator will work with each of the Planners and assist them from the start of the meeting through the close out of the meeting. This includes building registration websites for each meeting, creating all printed materials, bin management, managing expenses, exhibitor and sponsorship sales and general client services (as required per meeting).

• Build and maintain registration websites (minimum one year of experience).
• Manage attendee registration.
• Manage internal communications.
• Oversee collateral printing and meeting materials.
• Support Meeting Planners with administrative tasks.
• Maintain attention to detail and inter‑personal skills.
• Manage all aspects of Cvent/Veeva.
• Data entry and ensure 100% accuracy into internal and client expense systems.
• Manage incoming and outgoing fax activity.
• Ensure all meeting bins are properly packed with necessary meeting supplies and prepared for shipping.
• Create and print meeting collateral.
• Support each Meeting Planner with any and all meeting‑related tasks, including virtual meeting card processing.
• Manage and customize supply bins for each meeting/event.
• Provide suggestions on improvements to company systems & processes to increase efficiency & improve client service.
• Provide on‑site support and travel when necessary.

• Bachelor's Degree—Hospitality Management preferred.

• Entry level

• Full‑time

• Administrative

• Events Services

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance

Fort Lauderdale, FL: $48,000.00–$65,000.00 (4 days ago)

Pompano Beach, FL: $50,000.00–$57,000.00 (1 month ago)