Administrative Support Specialist

Overview

A new vacancy exists in the Department of Law Enforcement - Court Services.

This vacancy is primarily open to current BSO employees holding the Administrative Support Specialist classification. To be considered, eligible BSO employees must apply and have completed their probationary period by the listed closing date. If no applications from BSO employees holding the Administrative Support Specialist classification are received, the following candidates will also be considered for the vacancy.

• Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.
• One (1) year previous experience and/or training in administrative support functions to include; the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
• Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system;
  People Soft experience preferred.
• Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
• An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.

Under administrative direction, the purpose of the position is to provide administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Sergeant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents receive initial instruction in unit functions.

Position is distinguished from that of Clerical Specialist by greater latitude in exercise of independent judgment concerning assigned duties, and periodic supervisory review for adherence to prescribed standards.

Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.

Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.

Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages.

Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.

Receives, sorts, screens and distributes incoming mail; prepares out-going mail.

Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.

Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.

Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.

Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.

Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.

Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.

Assists other unit personnel in supporting efficient functioning of the work unit.

Performs related duties as directed.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). May require physical agility and balance for tasks, such as climbing, kneeling, bending, stooping and/or reaching for objects at or above floor level. Tasks involve extended periods of time at a keyboard or workstation.

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff s Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and…