Administrative Assistant - Resort Operations

Overview

South Florida’s beacon of hospitality, Pier Sixty‑Six Resort returned to Fort Lauderdale. From the famed superyacht marina to the iconic spires of the rotating Pier‑Top lounge, a new world of elevated experiences is set to unfold around it. The lush 32‑acre waterfront enclave is home to the extraordinary luxury resort hosting 325 guest rooms, suites and villas, plus an exclusive collection of 91 Private Resort Residences, 12 restaurants and lounges, a luxurious spa, curated pool options and a waterfront promenade with retail and dining.

Every space is impeccably designed to both inspire and relax. All met with exceptional service and refined touches that result in truly extraordinary experiences. The Resort assembles over 600 diverse and talented Team Members to bring Pier Sixty‑Six to life and create a new legacy by providing memorable experiences and stellar service to our guests and residents. We aspire to create a caring culture for our team, with state‑of‑the‑art facilities, a first‑class employee dining room and most importantly a focus on you as an individual, including your welfare and well‑being.

Pier Sixty‑Six invites dedicated, energetic and polished hospitality enthusiasts eager for growth and stardom to join our team, and enjoy highly competitive wages, comprehensive benefits and a culture that honors and respects you.

We’re currently seeking an Administrative Assistant – Resort Operations to support our Leadership team. Our ideal candidate is flexible, impeccably mannered, an effective collaborator, loves a challenge and is a true diplomat, with a genuine love of service and meeting new people. The Administrative Assistant – Resort Operations will provide a wide range of administrative support to the Hotel Manager and Operations team at the Pier Sixty‑Six Resort.

Responsibilities include, but are not limited to, coordination of meetings and events on behalf of the Hotel Manager, travel planning, managing schedules, preparation of presentations and other documents, and general correspondence. In addition, the position will lead and coordinate administration duties and office procedures for the Pier Sixty‑Six Resort pre‑opening, serve as the point person for all office‑related matters (e.g., supplies, technology, maintenance), partner with the Operations team to create and maintain an engaging work environment, maintain office policies as necessary, manage the office budget, greet visitors, and others.

• Manage the day‑to‑day operations and procedures of the Pier Sixty‑Six Resort Operations team office, including liaising with cross‑functional areas and serving as the point person for all office‑related matters such as supplies, technology, and office maintenance.
• Partner with the Operations team to create and maintain an engaging work environment, maintain office policies as necessary, manage the office budget, greet visitors, and organize team events and activities for employees in the office.
• Manage the office budget and track and process invoices for the office.
• Greet visitors, answer all incoming telephone calls and schedule meetings.
• Handle guest requests and amenities to ensure guest satisfaction.
• Manage the Hotel Manager’s calendar, including professional activities, meetings, and events.
• Maintain communication with key internal and external business partners, such as answering telephones, screening/redirecting calls as necessary and handling routine matters.
• Maintain contact information of business associates and keep track of meetings with key stakeholders.
• Handle all travel arrangements for the Hotel Manager, compiling travel itineraries, coordinating all details, arranging airline reservations, hotel accommodation, rental cars, and managing expense reports.
• Ensure office equipment is working, maintain office supplies.
• Handle all routine matters such as mail, couriers, and photocopying, while protecting proprietary and sensitive business information.
• Maintain records for the Operations office and assist with special projects as needed.

• Professional and courteous attitude, well organized and detail oriented.
• Excellent communication…